Landed costs – fixed amounts

If you want purchase transactions to automatically include a fixed amount of landed costs, in the Landed Costs (tclct1610m000) session, complete the following steps:

  1. Set the Calculation Method field to Fixed Amount.
  2. Specify an amount in the Fixed Amount field.
  3. In the Fixed Amount Level field, specify the Fixed Amount Level to which the fixed amount is applied.
  4. If the Fixed Amount Level is Order Header, Shipment Notice, or Receipt Header, specify how the fixed header amount is apportioned to the lines in the Apportioning Type field.
Synchronization versus apportioning

If a header contains landed cost lines with a fixed amount, the following methods exist to distribute the header landed costs across the lines:

  • Synchronization
    Applies if the Fixed Amount Level is Order Line or Receipt Line in the Landed Cost Lines (tclct2100m000) session. The entire fixed amount is applied to each line of the order or receipt.
  • Apportioning
    Applies if the Fixed Amount Level is Order Header, Shipment Notice, or Receipt Header in the Landed Cost Lines (tclct2100m000) session. The Apportioning Type, which can be Amount, Weight, Volume, Quantity, or Line, determines how the fixed header costs are apportioned to the lines.
Example

The order header contains a fixed amount of 10 euro.

Synchronization
Fixed Amount LevelApportioning TypeFixed amount on order lines
Order LineNot ApplicableOrder line 1 - 10 euro
Order LineNot ApplicableOrder line 2 - 10 euro

 

Apportioning
Fixed Amount LevelApportioning TypeFixed amount on order lines
Order HeaderLineOrder line 1 - 5 euro
Order HeaderLineOrder line 2 - 5 euro

 

Apportioning

Lines can be included in the apportioning and reapportioning process only if the following apply:

  • Order line
    No receipt or ASN is linked yet to the line.
  • Receipt line
    No receipt line is confirmed yet for the receipt.

If a receipt or ASN is linked to an order line, or a receipt line is confirmed, the landed cost lines are frozen.

Order lines

When an order line is added, canceled, or deleted, the fixed landed cost amount is redetermined for each order line.

Example
  • Order header fixed amount: 10 euro
  • Fixed Amount Level: Order Header
  • Apportioning Type: Line
Order lineLanded cost amount
15
25
Cancel order line 2
110
20
Add order line 3
15
20
35
Receive order line 1 and add line 4
1 (confirmed)5
20
32.5
42.5

 

Order receipts

When a receipt is created for an order line, the landed costs of the order line are copied to the receipt. For partial receipts, fixed amounts are apportioned to the receipt lines. If less or more is delivered than ordered, the fixed amount's remaining amount is linked to the final receipt.

Example
  • Order line: 20 pieces
  • Fixed amount: 10 euro
Order receiptReceived quantityLanded cost amount
1105
252.5
3 (final)42.5

 

Order receipt corrections

When correcting receipts in the Correct Purchase Receipt (tdpur4106s100) or Receipt Correction (whinh3121s000) sessions, corrections of the received quantity do not lead to the reapportioning of fixed amounts. During the invoice matching in Financials, the landed costs will be balanced. Fixed amounts are reapportioned to the receipt lines only if a receipt changes from not final to final or vice versa.

Note

Except for landed cost lines with Fixed Amount Level set to Receipt Line, inventory variance bookings are created for landed cost lines if the correction results in a changed landed cost amount per piece. This also applies to landed cost lines that are updated during rejection and if inventory disposition is not applicable. Here, the creation of the inventory variance is triggered by updating the quantity of the landed cost line that is linked to the rejected receipt line.

Example
  • Order line: 20 pieces
  • Fixed amount: 10 euro
Order receiptReceived quantityLanded cost amount
1126
2 (final)64
Change quantity (receipt 2)
1126
2 (final)84
Change quantity (receipt 2)
1126
2 (final)44
Change to non-final (receipt 2)
1126
243

 

Note
  • In contrast to warehouse receipts (inventory items), purchase receipts (non-inventory items) do not have a receipt header. Therefore, Receipt Header based fixed amounts are not apportioned to purchase receipts.
  • If the Fixed Amount Level is Receipt Header or Shipment Notice, for inventory items, fixed amounts are first apportioned to the order lines. This is done to create financial (on-order) transactions and to already have an insight in the header-based landed costs. When an ASN-header is created, the fixed amount is copied from the first purchase order that is linked to the specific ASN, after which the amount is apportioned to the ASN-lines. When a receipt header is created, the fixed amount is copied from the first purchase order, warehouse transfer order, or advance shipment notice (with Fixed Amount Level specified as Receipt Header) that is linked to the specific receipt, after which the amount is apportioned to the receipt lines.
Fixed amounts on purchase schedules
  • Order-header and order-line based fixed amounts are not applicable for purchase schedules.
  • Receipt-header-based fixed amounts are not applicable when receiving non-inventory items for purchase schedules.
  • Receipt-header-based fixed amounts are retrieved from the landed costs master data or, if an ASN is linked to the purchase schedule, from the linked advance shipment notice when receiving inventory items for purchase schedules.

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