Purchase item data

In Item Base Data, under Master Data, you can specify items and item data on a general level. Before you can perform purchase procedures, in Item Purchase Data, under Procurement, you must also specify purchase-related item data.

Specifying item purchase data and default item purchase data for an item group

After an item is specified in the Items - General (tcibd0501m000) session, you can specify purchase-specific item data in the Item - Purchase (tdipu0101m000) session. When specifying a purchase item, you must enter many information. To reduce the amount of data entry that is required, you can specify defaults for purchase items that belong to an item group in the Item - Purchase Defaults (tdipu0102m000) session.

To specify item purchase defaults and purchase items:

  1. Specify an item group in the Item Groups (tcmcs0123m000) session.
  2. Specify item - general defaults in the Item - General Defaults (tcibd0102s000) session, in which you must enter the Item Group that you previously defined in the Item Groups (tcmcs0123m000) session.
  3. Click Purchase Data in the Item - General Defaults (tcibd0102s000) session. The Item - Purchase Defaults (tdipu0102m000) session starts in which you can specify item-purchase defaults for the combination of Item Type and Item Group.
  4. Specify an item in the Items - General (tcibd0501m000) session for the combination of Item Type and Item Group that you previously defined in the Item - General Defaults (tcibd0102s000) session. The default values from the Item - General Defaults (tcibd0102s000) session are inserted in the Items - General (tcibd0501m000) session.
  5. Click Item - Purchase in the Items - General (tcibd0501m000) session. The Item - Purchase (tdipu0101m000) session starts in which you can enter the purchase data for the item that you created in the Items - General (tcibd0501m000) session. The default values from the Item - Purchase Defaults (tdipu0102m000) session are inserted in the Item - Purchase (tdipu0101m000) session.
Note

To generate transactions for the purchased item, ordering-related item data must be specified in the Item - Ordering (tcibd2100s000) session and costing-related item data must be calculated in the Items - Costing (ticpr0107m000) session.

Purchased Item 360

If the Buyer field is filled in the Item - Purchase (tdipu0101m000) session, you can use the Buyer Dashboard (tdipu0103m000) session to display all items that are relevant for the specific buyer. The Buyer Dashboard (tdipu0103m000) session gives a quick overview of item data and easy access to item- and purchase-related data, as a result of which the negotiation process can be smoothened.

You can use the Buyer Dashboard (tdipu0103m000) session to:

  • View, maintain, and create item-related data
  • View, maintain, and create purchase data for an item, such as purchase orders, purchase contracts, requests for quotation, purchase schedules, and so on
  • Easily perform multiple item-related tasks
Specifying item - purchase business partner data

Use the Item - Purchase Business Partner (tdipu0110m000) session to specify purchase business partner-specific information by item. This information is used to determine how the order is purchased and received from a purchase business partner. The Item - Purchase Business Partner (tdipu0110m000) session contains the default logistic data of a purchase business partner that is required for a purchase order. If the purchase business partner is an internal business partner, the Item - Purchase Business Partner (tdipu0110m000) session also contains the default logistic data for purchase schedules and purchase releases. If the purchase business partner is an external business partner, the logistic data for the purchase schedule or the purchase release is retrieved from the Purchase Contract Line Logistic Data (tdpur3102m000) session.

Supplier 360

You can use the Supplier 360 (tdsmi1501m000) session to view, maintain, and create buy-from business partner-related data and display all business partners that are relevant for a specific buyer. The Supplier 360 (tdsmi1501m000) session provides an overview of buy-from business partner information and easy access to buy-from business partner-related data, as a result of which the negotiation process is smoothened.

Sourcing

If the same item is delivered by various business partners, you can assign a priority and a sourcing percentage to business partners in the Item - Purchase Business Partner (tdipu0110m000) session. For more information, refer to Sourcing.

Approved supplier list

You can use the Approved Supplier List (tdipu0110m200) session to view the approved supplier list.

The Check Approved Source List check box in the Item - Purchase (tdipu0601m000) session determines which suppliers are approved to deliver the item.

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