Invoicing Methods (tcmcs0155s000)

Use this session to define or maintain an invoicing method.

If you do not use Project or Service, leave the fields that are specifically related to these packages at their default values.

Use the check boxes to specify that collective invoices must be issued. Invoices can be collected for different types of data. If you collect orders, one invoice is issued covering more than one order. The orders are individually specified on the invoice.

These check boxes combined with the Print Order Lines selection enable you to print four types of sales invoices:

  • Collective and net invoices
  • Non-collective and net invoices
  • Collective and gross invoices
  • Non-collective and gross invoices

 

General
Invoicing Method

The invoicing method that you define or maintain.

Report
Layout

Report Layout

  • Standard

    The regular report layout for invoices.

  • DD Form 250

    The Material Inspection and Receiving Report form ( DD Form 250) can be mandatory for contractors working for the US Government. The report comprises prescribed information relevant to the shipping process and is used for invoicing. The DD 250 report may require users to check and accept or reject shipments at their source, destination, or both.

    Note

    DD Form 250 is available only for invoices of type Delivery Based.

  • Standard Form 1034

    The Public Voucher for Purchases and Services Other Than Personal (SF 1034) form can be mandatory for contractors working for the US Government. The report is used for invoices of type Cost Plus.

  • Standard Form 1443

    The Contractor's Request for Progress Payment (SF 1443) form can be mandatory for contractors working for the US Government. As its full name indicates, the report is used for invoices of type Progress Payment Request.

  • Advance Payment Request

    A report layout used for advance payment requests.

  • Cost Plus

    A report layout used for invoices of type Cost Plus.

  • Custom Report

    A report layout of your choice.

Custom Report

A report layout selected from the Reports (ttadv3530m000) session.

Note

This field is only available if Custom Report was selected.

Print
Item Code

If this check box is selected, LN prints the item code on the invoice line.

Item Description

If this check box is selected, LN prints the item description on the invoice line.

Customer Item Code

If this check box is selected, LN prints the item code that is used by the customer on the invoice line.

Discount

Indicates whether the gross amount or the net amount of the discount must be printed on the invoice lines.

Combine
Combine Tax Codes

If this check box is selected, LN issues one invoice covering orders to which different tax codes apply. The orders are individually specified on the invoice.

Combine Departments

If this check box is selected, LN issues one invoice covering orders that were issued by more than one department or sales office. The orders are individually specified on the invoice.

Combine Sales Representatives

If this check box is selected, LN issues one invoice covering orders that were handled by more than one sales representative. The orders are individually specified on the invoice.

Combine Manual Sales Invoice Data

If this check box is selected, LN will issue one invoice covering all the invoices that were entered manually for this invoice-to business partner. Such invoices are not linked to orders.

Combine Lines of Business

If this check box is selected, LN issues one invoice covering orders to which different lines of business apply. The orders are individually specified on the invoice.

Combine Areas

If this check box is selected, LN issues one invoice covering orders to which different areas apply. The orders are individually specified on the invoice.

Combine Positive and Negative Order Lines

If this check box is selected, LN can issue invoices that cover order lines with positive and negative amounts on one invoice.

To create separate sales invoices for credit notes, you can clear this check box. For example, to post tax amounts on credit notes to ledger accounts other than the sales tax account, you must clear this check box.

Combine Delivery Notes

If this check box is selected, LN can issue invoices that cover order lines with different delivery notes on one invoice.

If this check box is cleared,, LN creates one invoice per delivery note. If an order line does not have a delivery note, the lines without delivery notes are combined on one invoice.

Combine Shipments

If this check box is selected, LN issues one invoice that covers multiple shipments. The shipments are individually specified on the invoice.

If this check box is cleared, LN creates one invoice per shipment. If an order line does not have a shipment, the lines without shipments are combined on one invoice.

Combine Sold-to Business Partners

If this check box is selected, LN will issue one invoice for a business partner for orders that were created for different sold-to business partners. The orders are individually specified on the invoice.

LN cannot create one invoice for business partners with different tax numbers. If the possibility exists that multiple sold-to business partners with different tax numbers are linked to the orders, you must clear this check box.

Combine Sold-to Addresses

If this check box is selected, LN will issue one invoice for a business partner for orders with different sold-to addresses. The orders are individually specified on the invoice.

Combine Ship-to Business Partners

If this check box is selected, LN will issue one invoice for a business partner for orders that were delivered to different ship-to business partners. The orders are individually specified on the invoice.

Combine Ship-to Addresses

If this check box is selected, LN will issue one invoice for a business partner for orders that were delivered at different ship-to addresses. The orders are individually specified on the invoice.

Order/Freight Management
Combine Sales Orders
Combine Sales Orders

If this check box is selected, LN will issue one invoice covering more than one order.

Note

The orders are individually specified on the invoice.

Combine Sales Order Types

If this check box is selected, LN will issue one invoice covering more than one order type.

The order types are individually specified on the invoice.

Installments

If this check box is selected, LN issues one invoice that covers more than one sales order installment.

Note

The orders are individually specified on the invoice.

Combine Rebates
Combine Rebates

If this check box is selected, LN will issue one invoice document that covers more than one rebate invoice.

Freight Management
Combine Freight Orders

If this check box is selected, LN issues one invoice that covers more than one freight order. The freight orders are individually specified on the invoice.

Contract
Invoice Type

The invoice type determines how work for the contract is invoiced.

Allowed values

Invoice Type

Shipment Based Invoicing

If this check box is selected, all deliverables in a shipment are collected on one invoice.

Note

This field is available only if Invoice Type is set to Delivery Based.

Combine Contracts

If this check box is selected, all contracts with one customer are collected on one invoice. This applies to all invoicing types.

Contract Lines

If this check box is selected, all contract lines with one customer are collected on one invoice. This applies to all invoicing types.

Combine Projects

If this check box is selected, all projects carried out for one customer are collected on one invoice. This applies to all invoicing types.

Documents
Combine

Indicates whether notes must be printed with the invoices, and whether one invoice can cover more than one note.

A note refers to the documents created in Project to accompany expenses that you can invoice to the customer. These notes are identified by a project document number. You can specify a project document when entering project costs in the cost entry session for the relevant cost type. The project document can also be filled by Financials when matching or approving a project-related purchase order.

Note

You can specify this field only if the Invoice Type field is Cost Plus.

Print

If this check box is selected, LN prints for each invoice line the document (note) number and the date of the note that states the actual cost.

Aggregate
Material

This field indicates how cost plus transactions and extension transactions must be aggregated for materials.

Labor

This field indicates how cost plus transactions and extension transactions must be aggregated for tasks.

Equipment

This field indicates how cost plus transactions and extension transactions must be aggregated for equipment.

Subcontracting

This field indicates how cost plus transactions and extension transactions must be aggregated for subcontracting.

Sundry Costs

This field indicates how cost plus transactions and extension transactions must be aggregated for miscellaneous costs.

Overhead

This field indicates how cost plus transactions and extension transactions must be aggregated for overhead costs.

Progress Invoice
Additional Work on Invoice

If this check box is selected, additional work is specified on the regular invoices for each installment.

If this check box is cleared, additional work is specified on the invoice for the final installment.

If you do not select the Final Installment check box, you must select this check box.

Rounding on Installment

If this check box is selected, LN invoices the exact installment amount for nonfinal installments. Final installments are never rounded.

If this check box is cleared, LN invoices the amount calculated for the progress specification.

Use the Invoicing module of Project to record the agreed installment amount.

Final Installment

If this check box is selected, LN generates a final installment invoice. If this check box is cleared, LN will not generate a final installment.

Variations in work are specified and accounted for on the final installment invoice.

Percentage Less Work to Settle

If the project required less work than what was originally agreed, LN calculates the amount equivalent to the work reduction. LN then subtracts a percentage of that amount from the invoice.

For example, if the value in the Percentage Less Work to Settle is zero, the work reduction is ignored and the invoice amount is not corrected at all. If the percentage is 100, the invoice is only for work that is actually carried out.

LN uses this percentage to calculate the amount with which the final installment is corrected. If the amount of work reduction exceeds the amount of additional work, LN corrects the final installment.

Service and Maintenance
Aggregate
Service Orders

The information that is shown collectively on the service invoice. LN generates a separate invoice line for the information that is not aggregated.

  • Activity/Cost Type
    LN aggregates activities that have the same cost type and unit of measure on a single invoice line.
  • Activity
    LN aggregates activities of a single order that have the unit of measure on a single invoice line.
  • Cost Type
    LN generates a separate invoice line for each cost type of a service order.
  • Order
    LN generates a separate invoice line for each service order.
  • None
    No aggregation is carried out. LN generates a separate invoice line for each order, activity, and cost type.
Maintenance Sales Orders

The information that is shown collectively on the maintenance invoice. LN generates a separate invoice line for the information that is not aggregated.

  • Line/Cost Type
    For each maintenance sales order line, LN generates a separate invoice line for all the costs of each cost type.
  • Line
    For each maintenance sales order line, LN generates a separate invoice line for all the costs of all the cost types.
  • Cost Type
    For each maintenance sales order, LN generates a separate invoice line for all the costs of each cost type.
  • Order
    LN generates a separate invoice line for each maintenance sales order.
  • None
    No aggregation is carried out. LN generates a separate invoice line for each maintenance sales order, sales order line, and cost type.
Combine Service Orders
Service Orders

If this check box is selected, LN generates one invoice that covers a range of service orders.

Service Types

If this check box is selected, LN generates one invoice that covers a range of service coverage types.

Installation Groups

If this check box is selected, LN generates one invoice that covers a range of installation groups.

Note

To cover a range of service orders, you must select the Service Orders check box.

Combine Maintenance Sales Orders
Maintenance Sales Orders

If this check box is selected, LN generates one invoice that covers a range of maintenance sales orders.

Service Types

If this check box is selected, LN generates one invoice that covers a range of coverage types.

Installation Groups

If this check box is selected, LN generates one invoice that covers a range of installation groups.

Combine Service Contracts
Service Contracts

If this check box is selected, LN generates one invoice that covers a range of service contracts.

Service Contract Types

If this check box is selected, LN generates one invoice that covers a range of service-contract types.

Note

To cover a range of service contracts, you must select the Service Contracts check box.

Combine Calls
Service Calls

If this check box is selected, LN generates one invoice that covers a range of service calls.

Installation Groups

If this check box is selected, LN generates one invoice that covers a range of installation groups.

Combine Customer Claims
Combine Customer Claims

If this check box is selected, LN generates one invoice that covers a range of customer claims.

Service Types

If this check box is selected, LN generates one invoice that covers a range of service types.

Combine Supplier Claims
Combine Supplier Claims

If this check box is selected, LN generates one invoice that covers a range of supplier claims.

Service Types

If this check box is selected, LN generates one invoice that covers a range of service types.

Installation Groups

If this check box is selected, LN generates one invoice that covers a range of installation groups.

Internal Invoices
Combine Warehouse Orders
Combine Warehouse Orders

If this check box is selected, LN will issue one invoice that covers more than one warehouse order. The orders are individually specified on the invoice.

Warehouse Order Types

If this check box is selected, LN will issue one invoice that covers more than one warehouse order type. The order types are individually specified on the invoice.

Combine Purchase Orders
Combine Purchase Orders

If this check box is selected, LN will issue one invoice document that covers more than one purchase order.

Combine Purchase Order Types

If this check box is selected, LN will issue one invoice document that covers more than one purchase order type. The order types are individually specified on the invoice.

Combine Maintenance Work Orders
Combine Maintenance Work Orders

If this check box is selected, LN generates one invoice that covers a range of work orders.

Service Types

If this check box is selected, LN generates one invoice that covers a range of service types.

Combine PCS Orders
Projects (PCS)

If this check box is selected, LN issues one invoice that covers more than one PCS order. The PCS orders are individually specified on the invoice.