Shipping Material Accounting Scheme (whwmd4171m000)

Use this session to link business partners and packaging item combinations to shipping material account (SMA). The business partner and item combination identify the shipping material account for a packaging item transaction. The session is used to find the correct shipping material account for a packaging item transactions.

The business partner and item link to shipping material account is based on effective dates. You can specify a future effective date to make a new set of shipping material accounts available for the future. If you do not specify an item, it indicates that an SMA is linked to a BP for all items. If you do not specify a SMA , it indicates that an item is not accountable.

Note

LN records the packaging item transactions only when the:

  • Extended Packaging Item Registration check box is selected in the Master Data Parameters (whwmd0100s000) session.

  • Accountable check box is selected in the Packaging Items (whwmd4505m000) session.

The following are the important characteristics of the shipping material accounting scheme:

  • Business Partner/Item

    This is the most detailed level tracking of packaging item transactions. The accounts are defined for a business partner and a specific item.

  • Business Partner

    This is a more global level which can be defined by keeping the item field empty. This level can be used if you want to combine all items for a business partner or group of business partners in one account.

When linking accounts to transactions, LN first tries to retrieve an account at the business partner/item combination level. If business partner/item combination account is not found, LN falls back to the more general business partner level and tries to find an account to link to the transaction.

In case shipping material accounting schemes are defined at business partner level, all items for a business partner or a group of business partners are linked to one account. The following options are available to exclude specific packaging items from detailed transaction logging:

  • You can mark the item as not accountable. You must clear the Accountable check box for an item in the Packaging Items (whwmd4505m000) session. Therefore, the item is not available for shipping material accounting.

  • You can define an entry in the shipping material accounting scheme in which you keep the Shipping Material Account field empty.

  • You can define a dummy shipping material account and create entries for this dummy account in the shipping material accounting scheme.

When searching for a shipping material account (SMA) for a transaction, LN searches for an entry in the shipping material accounting scheme that has an effective date which is closest to the transaction date. Expiry dates are not defined. The expiry date of an existing entry in the shipping material accounting scheme is determined by the effective date of a new entry in the accounting scheme.

Multiple business partners can be linked to the same shipping material accounting scheme. The following are the possible scenarios:

Scenario 1: All packaging items linked to one SMA.

This scenario can be achieved by defining an entry in the accounting scheme in which:

  • You specify the business partner
  • You do not specify the item
Business PartnerItemEffective DateSMA
VW1SMA_VW_GLOBAL
VW2SMA_VW_GLOBAL

 

Scenario 2: All possible packaging items are linked to one SMA, with the possibility to exclude specific items for accounting.

You can achieve this scenario by defining an entry in the accounting scheme in which you specify the business partner but do not specify the item. In addition to this, the user must define an entry in the accounting scheme in which both the business partner and item are specified but the shipping material account is not specified.

Business PartnerItemEffective DateSMA
VW1SMA_VW_GLOBAL
VW1Foil
VW2SMA_VW_GLOBAL
VW2Foil

 

Scenario 3: Linking a specified subset of the packaging items to an SMA.

Only the selected items are linked to the SMA. You can achieve this scenario by defining a set of entries in the accounting scheme in which both the business partner and item are specified, one entry for every single item.

Business PartnerItemEffective DateSMA
VW1KLT345SMA_VW_SPEC
VW1KLT521SMA_VW_SPEC
VW1KLT978SMA_VW_SPEC
VW2KLT345SMA_VW_SPEC
VW2KLT521SMA_VW_SPEC
VW2KLT978SMA_VW_SPEC

 

Scenario 4: The majority of the packaging items must be linked to one account, a small subset of the packaging items must be linked to a different account.

You can achieve this scenario by setting up two accounts. In the accounting scheme, one entry is created in which the business partner is specified but the item is not specified. Other entries are created having both the item and business partner filled.

Business PartnerItemEffective DateSMA
VW1SMA_VW_GLOBAL
VW1KLT345SMA_VW_SPEC
VW1KLT521SMA_VW_SPEC
VW1KLT978SMA_VW_SPEC
VW2SMA_VW_GLOBAL
VW2KLT345SMA_VW_SPEC
VW2KLT521SMA_VW_SPEC
VW2KLT978SMA_VW_SPEC

 

Related topics

 

Business Partner
The business partner that identifies the SMA for a transaction.
Business Partner Address
The address of the business partner.
Packaging Item
The packaging item that identifies the SMA for a transaction.
Packaging Item
The description or name of the code.
Effective Date
The date on which the defaut SMA becomes effective.
Shipping Material Account
The SMA that must be used for a packaging item transaction.
Shipping Material Account
The description or name of the code.

 

Print Shipping Material Accounts
Prints the shipping material accounts.