Shipment Acceptance

The Material Inspection and Receiving Report (DD Form 250) must be used by the contractors working for the US Government. The report comprises of a set of prescribed information relevant to the shipping process and is used for invoicing.

The report is generated as part of the shipping process and includes acceptance of the goods by the customer. The acceptance points being:

Source Acceptance: The goods are accepted (or rejected) by a customer representative (employee of the contractor) at the supplier/ contractor site.
Destination Acceptance: The goods are accepted (or rejected) as part of the receiving process at the customer site.
Source and Destination Acceptance: The goods must be accepted at the supplier/ contractor site and the customer site.

Shipment acceptance on outbound order line

For outbound order lines, the Acceptance Point field in the Outbound Order Lines (whinh2120m000) session determines the criteria for shipment acceptance.

Shipment building

During shipment building, if a new shipment line is added to the existing shipment header, the source and the destination acceptance must be determined again, for the shipment header.

Example

Existing shipment header:

Shipment	Source Acceptance Required	Source Accepted	Source Acceptance By	Source Acceptance Date	Destination Acceptance Required	Destination Accepted	Destination Acceptance By	Destination Acceptance Date
S1	Yes	No	CON001	""	No	No	""	""

Existing shipment line:

Shipment	Shipment Line	Source Acceptance Required	Destination Acceptance Required	Source Accepted Quantity	Destination Rejected Quantity
S1	10	Yes	No	0 pcs	0 pcs

This shipment line is added to the existing shipment:

Shipment	Shipment Line	Source Acceptance Required	Destination Acceptance Required	Source Accepted Quantity	Destination Rejected Quantity
S1	20	No	Yes	0 pcs	0 pcs

The shipment header is modified as:

Shipment	Source Acceptance Required	Source Accepted	Source Acceptance By	Source Acceptance Date	Destination Acceptance Required	Destination Accepted	Destination Acceptance By	Destination Acceptance Date
S1	Yes	No	CON001	""	Yes	No	CON002	""

According to the example, both the Source Acceptance Required and Destination Acceptance Required check boxes must be selected for the shipment header. The Destination Rejected Quantity cannot be modified for the shipment line 10 after confirmation, because the Destination Acceptance Required check box is not selected. The same is applicable for the shipment line 20. The Source Accepted Quantity cannot be modified because Source Acceptance Required check box is not selected.

The source and destination acceptance does not impact the logistic shipment building process because the shipment acceptance is not the criteria for shipment building.

Compose shipment

When the shipments are composed and a shipment line is moved to another shipment, the source and destination shipments must be modified (if required).

Splitting shipment line

When shipment lines are split, the Source Acceptance Required and the Destination Acceptance Required data must be defaulted to the new shipment line or header.

Shipment line handling with handling units

In case multiple handling units exist for the shipment line, you must use the Handling Units (whwmd5130m000) session to define the not shipped quantity.

When you accept the shipment line using Accept option from the Actions menu of the shipment lines pane in the Shipment Acceptance (whinh4630m100) session, the Source Accepted Quantity is populated with the difference in the Picked Quantity and the Not Shipped Quantity (defaulted from the Handling Units (whwmd5130m000) session).

Shipment line handling with multiple packing structure

In case multiple packing structures exist for the shipment line, you must use the Shipment Line Packing Structure (whinh4136m000) session to define the not shipped quantity.

Consolidated Stock Points

In case multiple stockpoints exist for the shipment line, you must use the Shipment Line Stock Point Details (whinh4133m000) session to define the not shipped quantity.

Confirming the shipment

LN allows you to confirm a shipment line, only if the Source Acceptance Required check box is selected for the shipment line in the Shipment Lines (whinh4131m000) session and the Source Accepted check box is selected for the shipment in the Shipments (whinh4130m000) session.

Deleting the shipment

LN allows you to delete a shipment or a shipment line, only if the Destination Acceptance Required and the Destination Accepted check boxes are selected for the shipment in the Shipments (whinh4130m000) session and for the shipment line in the Shipment Lines (whinh4131m000) session.