Lot registration

This topic describes how and when you can register lots in lot distribution tables for the Lot not in Inventory situation.

Note

Lot registration is applicable only for lot items for which you apply lot control (not in inventory). In other words, if the Lots in Inventory check box in the Items - Warehousing (whwmd4500m000) session is cleared.

For several transactions, depending on the parameter setting, you can register which lots were involved in the transaction. You register this information in distribution tables for lots and serial numbers.

To determine when the lot distribution must be registered, you must define one or more templates in the Lot and Serial Registration Templates (whwmd4102m000) session. In that session, you can indicate for particular order origins and transaction types whether serial numbers or lots (or both) must be registered. For more information, refer to Lot and serial registration templates.

To link an item to a lot and serial registration template, use the Lot and Serial Registration Template field in the Items - Warehousing (whwmd4500m000) session.

If an item has no lot and serial registration template, or the template contains no setting for the applicable combination of order origin and transaction type, LN falls back on the following fields in the Items - Warehousing (whwmd4500m000) session:

  • Lot Entry During Receipt
  • Lot Entry During Transfer
Note

The setting of the Register Lot Issue During As Built field in the Items - Warehousing (whwmd4500m000) session overrules the lot and serial registration template.

Inbound

If the lot registration parameters specify that lot numbers must be entered during receipt, you must register the lot distribution during the inbound process. However, if the Generate Lots Automatically check box in the Warehousing Order Type (whinh0110m000) session has been selected, the system defines lot codes and fills the lot distribution tables automatically.

If an order's lot selection is Specific, you cannot generate new lot codes in the inbound procedure. In that case, the lot code is already specified in the order.

Outbound

If you apply lot control ( not in inventory), you must specify the lot codes for every quantity of items that leaves the inventory, with the following exception:

  • If Lot Entry During Transfer is No, you cannot specify the lot distribution for issues related to transfer orders.

Depending on the details of the order, you can choose where you register the lots:

  • In the lot distribution table for outbound advice lines
  • In the lot distribution table for shipment lines
  • When you record the the as-built components
Note
  • You must register the lots before you finish the outbound procedure. If you have not registered the lots, LN does not permit you to complete the last order step of the outbound procedure
  • If you use cross-docking to send a purchased component directly to a work center, the item does not pass through the warehouse's inbound procedure and outbound procedure. To make sure that you can enter lot codes, set the Create Shipment field in the Default Order Types by Origin (whinh0120m000) session to Cross-docking Lot/Serial for the relevant combination of warehouse and work center. In that case, LN generates shipments to allow you to enter the lot code distribution. For more information, refer to Create Shipment.

In the following situations, you cannot generate new lot codes in the outbound procedure:

  • If Lot Entry During Receipt is Yes. In that case, you must use existing lot codes in the outbound procedure
  • If the order's lot selection is Specific. In that case, the lot code is already specified in the order.
Outbound advice lines

You can register lots in the Outbound Advice Lots and Serials (whinh4126m000) session. You can start that session from the Outbound Advice (whinh4525m000) session or from the the Warehouse Inspections (whinh3122m000) session.

If you do not create shipment lines, you must register lots at the outbound advice lines. Otherwise, you can register the lots at the shipment lines.

If you create shipment lines after you registers the lot distribution for the outbound advice lines, LN uses the lot distribution of the outbound advice lines as default data for the lot distribution of the shipment lines.

Shipment lines

The most common place to register the lots is in the Shipment Line Lots and Serials (whinh4133m000) session. You can start that session from the Shipment Lines (whinh4131m000) session.

In the cross-docking scenario, you must to register lots in the lot distribution table for shipment lines, because the outbound advice lines are not available.

If you split a shipment line and you move part of the shipment line quantity to a new shipment line, you must also specify how the various lots and serial numbers are split over the shipment lines.

As-Built components

If the Register Lot Issue During As Built field is Yes and the end item is serialized, you must register the lot distribution during the recording of as-built components in the Serial End Item - As-Built Components (timfc0111m000) session.

In this situation, you can skip the registration of lots for outbound advice lines or shipment lines.

If the end-item is not serialized, you must do the lot registration for outbound advice lines or shipment lines, because there will be no As-Built.

Handling units

For information about handling units, refer to the Help for the Handling Unit Lots and Serials (whwmd5136m000) session.

Other situations

In specific situations, you can specify the lot distribution in the following sessions:

Lot registration and inspections

If the warehousing procedure specifies that the received or issued items must be inspected, you can start the lot registration from the Warehouse Inspections (whinh3122m000) session.

In this situation, you must specify the lot codes (or serial numbers) for the accepted or rejected items.

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