Shipment and load status

Shipments, shipment lines, and loads can have the following statuses:

  • Open

    You can:

    • Adjust the quantities on shipment lines.
    • Add or remove shipment lines from shipments
    • Add or remove shipments from Shipping container status or loads
    • Move shipments to other shipping containers or loads
    • Add shipping containers to a load
  • You cannot print shipment documents and you cannot ship the shipment.
  • Partially Frozen

    The Partially Frozen status is assigned if handling units are in use, and you freeze the shipment line at the handling unit level. Only shipment lines can be assigned the Partially Frozen status. In LN, shipment headers cannot be assigned the Partially Frozen status. Of the multiple handling units are linked to a shipment line, a few of the handling units must be set to Frozen. In case of Partially Frozen shipment lines, LN assigns the Frozen status to confirmed handling units and its children. After all the handling units linked to a shipment line are set to Frozen, the shipment line is assigned the Frozen status.

    You cannot update the shipment line anymore unless triggered by an already linked open handling unit.

  • Frozen
    The picked goods are at the staging area of the warehouse and are ready for shipment. You can print shipment documents and ship the shipment. You can generate handling units.

    You cannot change the loads, shipping containers, shipments, and shipment lines, except for the following fields:

    • Carrier PRO Number (shipment)
    • Tracking Number (shipment)
    • Inventory Adjustment Date (shipment line)
    If other changes are required, you must reopen the shipment lines first. For more information, refer to Reopen.
  • Confirming

    The Confirming status is assigned if handling units are in use, and you confirm the shipment at handling unit level. Shipment lines can be assigned the Confirming status only when multiple handling units linked to a shipment line and a few of the handling units are shipped/confirmed. Shipment confirmation by handling units may result in partially confirmed shipment lines. When a shipment line is partially confirmed, the confirmed handling unit and its children are assigned the Shipped status and the shipment line is assigned the Confirming status. Stock and financial updates are not performed at this stage. After all handling units linked to the shipment line are set to Shipped status, the shipment line is assigned the Confirmed status. You can then perform the stock and financial updates.

    You cannot update the shipment line data unless triggered by already linked open handling unit. Transactional updates with respect to inventory, finance, originating module and so on, are not possible. In LN, shipment headers cannot be assigned the Confirming status

  • Confirmed
    The goods have been shipped and are actually leaving the warehouse. LN performs financial and inventory transactions for the shipped items. You can print shipment documents for the goods.
Note

Loads present in the Planned Loads/Shipments (whinh4180m000) session have different statuses. For more information, refer to Possible values and Shipments and loads.

Shipment procedure

In the Freeze/Confirm Shipments/Loads (whinh4275m000) session, you can both freeze and confirm shipment lines, shipments, and loads. If the Freeze Shipments/Loads activity is performed automatically in the shipment procedure, shipments and loads are automatically confirmed. In that case, you cannot freeze shipment lines, shipments, or loads.

Note

If the shipment documents must be printed automatically, printing is started as soon as the status of the shipment or load changes from Open to Frozen or Confirmed.

How the status is determined

The shipment's status is determined as follows:

  • If at least one of the shipment lines has the status Open, Partially Frozen or Confirming the shipment's status is Open.
  • If at least one of the shipment lines has the status Frozen and the remaining shipment lines has status Confirmed, the shipment's status is Frozen.
  • If all shipment lines have the status Confirmed, the shipment's status is Confirmed.
  • If a shipment line is reopened, the shipment's status also changes to Open.

The load's status is by default determined as follows:

  • If at least one of the shipments linked to the load has the status Open, the load's status is Open.
  • If at least one of the shipments linked to the load has the status Frozen and none of the shipment lines has status Open, the load's status is Frozen.
  • If all shipments linked to the load have the status Confirmed, the load's status is Confirmed.
  • If a shipment line of a shipment that is linked to the load is reopened, the load's status also changes to Open.
Shipping container status

If in the Inventory Handling Parameters (whinh0100m000) session the Shipping Containers in use check box is selected, you can use shipping containers.

The status of a shipping container is:

  • Open
    If the container is empty or at least one shipment in the container has status Open.
  • Frozen
    If all shipments of the container have status Frozen.
  • Confirmed
    If all shipments of the container have status Confirmed.

For more information, refer to Overview of kit handling in Warehouse Management.

Freeze
To freeze...Use the Freeze command in...
Shipment linesThe Shipment Lines (whinh4131m000) session
ShipmentsThe Shipments (whinh4130m000) session
LoadsThe Loads (whinh4140m000) session

 

To freeze a range of shipment lines, shipments, or loads, use the Freeze/Confirm Shipments/Loads (whinh4275m000) session.

Note

You can only freeze shipment lines, shipments, and loads if the status is Open.

Reopen

If changes are required for any frozen shipment lines, shipments, or loads, you must reopen these shipment lines, shipments, or loads to be able to make these changes. You can only reopen shipment lines that have the Frozen status. To reopen shipment lines, use the Re-open command on the appropriate menu of the Shipment Lines (whinh4131m000) session.

When you reopen a shipment line, the related shipment and load are also reopened. The shipment documents must be printed again, after the final changes to the shipments have been made. The status of the handling units of the shipment and shipment line are changed from Shipment Frozen to Shipment Open. If you again freeze a shipment line or shipment and a handling unit already exists for the shipment or shipment line, the handling unit is regenerated automatically.

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