Approvals and inspections

In many, but not all warehouses, inspections are included in the inbound and/or outbound goods flow. Therefore, the inspection procedure is optional in LN. You can inspect received items and items to be shipped. You can carry out inspections in the Warehouse Inspections (whinh3122m000) session. For example, you can use inspections for the following reasons:

  • To check the quality of goods ordered from a new supplier.
  • To monitor a supplier with a history of quality problems.
  • To check the quality of outbound goods that were damaged on the way to the staging location.
Inspection of received items

To enable received items to be inspected in Warehousing, you must set up the following data:

  • If your warehouse is location-controlled, your warehouse must have a location of the Inspection type. In the Warehouses (whwmd2500m000) session, you can specify whether a warehouse has locations. In the Warehouse - Location (whwmd3100s000) session, you can specify the locations of the warehouse.
  • An inspection procedure must be specified for the warehousing order lines of the received goods. The first activity of the inspection procedure must be the Warehouse Inspections (whinh3122m000) session.
  • For purchased items, at least one of the following check boxes must be selected. If you select of one of the following check boxes, the Inspection check box on the Purchase Order Lines (tdpur4101m000) session is selected, or you are enabled to select this check box:
    • The Inspection check box on the Item - Purchase (tdipu0101m000) session
    • The Inspection check box on the Item - Purchase Business Partner (tdipu0110m000) session
    • The Inspection check box on the Ship-from Business Partners (tccom4121s000) session

If you receive items for which inspection is required, in the Warehouse Inspections (whinh3122m000) session, LN creates an approval record for the quantity of items to be inspected.

You can use the Warehouse Inspections (whinh3122m000) session to approve, reject, or destroy goods. The destroyed quantity is part of the approved quantity and removed from inventory. The destroyed quantity is part of the approved quantity because the supplier must be paid for the destroyed goods. The supplier must be paid for the destroyed goods, because usually the goods were destroyed for testing purposes or by some accident, for which the supplier is not liable.

You can perform multiple inspections on a receipt line, which has the following advantages:

  • You can give various rejection reasons for a receipt line.
  • You can put away approved goods without waiting for the entire order to be inspected.

For information on rejected goods, see Rejected inventory

After an inspection is completed for an order of origin ASC Production, this order obtains the Completed status. For more information, refer to To store finished generic items.

Quality

After receipt, LN checks whether Quality related activities are applicable to the item, the order, and/or the supplier. If so, the inspection is carried out by Quality and the inspection results are reported in the Warehouse Inspections (whinh3122m000) session. If Quality inspection results are not mandatory, you can execute them in the Warehouse Inspections (whinh3122m000) session. You must always confirm inspection results by approving them in the Warehouse Inspections (whinh3122m000) session, which enables you to go on with the inspection procedure.

If Quality does not apply, LN checks whether inspection is required for the order in Warehousing. In the Quality Management (QM) field of the Implemented Software Components (tccom0100s000) session, you can specify whether Quality is implemented. In the Quality Management Parameters (qmptc0100m000) session, you can specify the order origins for which you want to use Quality.

Inspection of items to be shipped

If you want to inspect outbound items, you must define an outbound procedure for the related outbound order. The last activity of the outbound procedure must be the Warehouse Inspections (whinh3122m000) session.

As a rule, outbound items are inspected on a staging location and not on an inspection location. If items are rejected, LN automatically generates and processes an adjustment order with a reason code for the rejected items. You can view the adjustment order in the Processed Adjustment Order History (whinh5570m000) session. The approved quantity will be shipped.

You can perform multiple inspections on a shipment line, which has the following advantages:

  • You can give various rejection reasons for a shipment line.
  • You can ship approved goods without waiting for the entire order to be inspected.

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