To perform cycle counts

Before you can carry out cycle counts, you must specify the cycle count parameters in the Inventory Handling Parameters (whinh0100m000) details session. In the Inventory Handling Parameters (whinh0100m000) details session, you can specify:

• The cycle count order numbering.
• Whether stockpoints must be blocked during cycle counts. Blocking stockpoints during cycle counting prevents for miscounts.
• Whether cycle counts must be performed for consignment inventory.
• The cycle count intervals for the various item classes (ABC classification).
• The number of recounts that are allowed.
• The maximum allowed shortage or surplus of the counted inventory, measured against the item's system inventory, and expressed as a percentage of the system inventory.
• The amount indicating how much the total cost-price of the counted inventory can deviate from the cost-price of the system inventory.

To overrule the cycle count intervals as specified in the Inventory Handling Parameters (whinh0100m000) details session, you can force cycle counts. You can force cycle counts:

• For a new stockpoint. To do so, you must select the On New Stock Point check box in the Inventory Handling Parameters (whinh0100m000) session.
• For a stockpoint if its system inventory becomes zero. To do so, you must select the required option in the If Inventory Zero field in the Inventory Handling Parameters (whinh0100m000) session.
• For a specific stockpoint. To do so, you must create a new record in the Cycle Counting Data (whinh5140m000) details session with the Force Cycle Count check box selected, or change an existing cycle count order in this session.
• For a range of stockpoints that you can specify in the Generate Cycle Counting Orders (whinh5200m000) session. To do so, you must select the Force Cycle Count check box in the Generate Cycle Counting Orders (whinh5200m000) session.

Use the Generate Cycle Counting Orders (whinh5200m000) session to generate cycle count orders. LN generates:

• Cycle count orders for each warehouse in the selection range.
• Cycle count order lines for each inventory structure level of each stockpoint in the selection range. LN retrieves the inventory structure levels from the Item - Inventory Structure (whinr1550m000) session.

LN generates a cycle count order line for a stockpoint:

• If it is the stockpoint's turn to be counted, which is based on:

  • The item's ABC classification
  • The stockpoint's last counting date.

  • The counting interval that is assigned to the ABC classification

    A cycle count order line is generated if:

    the last counting date of the stockpoint + the counting 
    interval = < the current date and time.

    If no counting date is filled for the stock point, the creation date of the stock point from the Stock Point Inventory (whinr1540m000) session is taken.

• If the stockpoint is forced to be counted, regardless of whether it is the stockpoint's turn to be counted.

  A stockpoint is forced to be counted if the Force Cycle Count check box is selected in the Generate Cycle Counting Orders (whinh5200m000) session or the Cycle Counting Data (whinh5140m000) session.

LN retrieves:

• The item's ABC Code from the Warehouse - Item (whwmd2110s000) session. If no ABC code is specified in this session, LN retrieves the item's ABC Code from the Item - Warehousing (whwmd4100s000) session.
• The stockpoint's last counting date from the Cycle Counting Data (whinh5140m000) session.
• The ABC code's counting interval from the Inventory Handling Parameters (whinh0100m000) session.

You can print a cycle count list:

• While cycle count orders are generated in the Generate Cycle Counting Orders (whinh5200m000) session.
• With the Print Cycle Counting Orders (whinh5400m000) session.

You can enter the cycle count results in LN in the following two sessions:

• Enter Cycle Counting Results (whinh5101m100)
• Cycle Counting Order Lines (whinh5101m000)

If you enter the cycle count result:

• LN determines the date on which you enter the results as the default Counting Date in the Cycle Counting Order Lines (whinh5101m000) details session.
• If a variance occurs that falls outside the margins as specified in the Inventory Handling Parameters (whinh0100m000) details session, LN sets the value of the Approval field to To Approve. If such a variance does not occur, the value of the Approval field is Not Required.
• You can assign a Reason for Variance to the cycle-count order line.
• If the value of the Approval field is Not Required, you can select the Recount check box in the Cycle Counting Order Lines (whinh5101m000) details session to force a recount of the cycle count order line.

Use the Approve Cycle Counting Variances (whinh5801m000) session to approve cycle-count order-lines. You can approve cycle count order lines for which one of the following applies:

• The value of the Approval field is To Approve.
• The Reason for Variance that is assigned to the cycle count order line requires approval. The Reason for Variance requires approval if the Approval check box is selected in the Reasons (tcmcs0105m000) session.

In the Approve Cycle Counting Variances (whinh5801m000) session, you can approve the cycle count order line or indicate whether the cycle count order line must be recounted. If you:

• Approve the cycle count order line, the value of the Approval field changes to Approved.
• Indicate that the cycle count order line must be recounted, the value of the Approval field changes to Recount.

Use the Recount Cycle Counting Orders (whinh5203m000) session to print a cycle count list for the cycle count order lines for which one of the following applies:

• The Approval field has the value Recount.
• The Recount check box in the Cycle Counting Order Lines (whinh5101m000) details session is selected.

If you print a cycle count list for a cycle count order line that must be recounted, LN creates a new cycle count order line with a Count Number that is one higher than the Count Number of the cycle count order line that must be recounted. You can enter the results of the recount for the newly created cycle count order line in one of the following sessions:

• Enter Cycle Counting Results (whinh5101m100)
• Cycle Counting Order Lines (whinh5101m000)

If you process a cycle count order line:

• LN adjusts the system quantities of the stock point according to the quantities as specified on the cycle count order line.
• LN posts the financial transactions if a variance occurs on the cycle count order line.

  If the variance concerns:

  • A lot, LN creates a lot transaction for a negative variance in the Item - Lots - Issues (whltc3500m000) session and for a positive variance in the Item - Lots - Receipts (whltc3501m000) session.
  • A serialized item, LN creates a serial transaction for a negative variance in the Item - Serials - Issues (whltc5510m000) session and for a positive variance in the Item - Serials - Receipts (whltc5511m000) session.
• LN lifts the stockpoint's block if the stockpoint is blocked during the cycle count.

You can use the following sessions to process cycle count orders:

• Process Cycle Counting Orders (whinh5201m000)
  Use this session to process a range of cycle count orders.
• Cycle Counting Orders (whinh5100m000)
  Use this session to process one or more selected cycle count orders.
• Cycle Counting Order Lines (whinh5101m000)
  Use this session to process one or more selected cycle count order lines.