Text Management Overview

Text management provides the tools to write and maintain text in LN. You can use LN ’s text editor, for example, to write queries in the SQL Queries module. You can also provide information about the data stored in the database tables.

For example, you can link information to a record that defines the contents of the record. You can provide additional information, for example, about an item or a sales order.

You can also use text management to create the text-related templates that define the user’s text authorizations. You can define the text-related authorizations in templates, which you can link to the users with the User Management module. For more information on how to link the templates to the users, refer to Creating an LN user.

Text editors

Multiple text editors are available. The text editor, that is started when you edit a text, depends on the text group to which the text belongs. In the Text Groups (tttxt1110m000) session you must specify a text editor for each text group.

You can select one of the following editors:

  • BAAN Editor
  • Multi-line
  • Word
  • Word without RTF

For details, refer to the online help of the Text Groups (tttxt1110m000) session.

Note

The text in LN is typically written in the multiline editor. Although the BAAN editor is still supported, the multiline editor is preferred because it is more user friendly.

Text-related templates

A normal user must have some basic text authorizations.

You can define the following text authorizations for the user:

  • Use - The user is authorized to read texts and link the text to a record, for example, an order, item, and so on. The user cannot change the texts.
  • Update - The user is authorized to create, change, and read text. The user is also authorized to link the text to a record.
  • Read - The normal user can only read texts, for the specified text group. The user has no authorization to link or update texts.

The necessary data and authorizations are defined in the text parameters.

These text parameters are defined in the following templates:

  • Text Group Authorization template.
  • Default Text Groups template.
  • Default Text Groups by Text Field template.

For each text group you must specify the text authorizations, which define the read, use or update authorizations in a template.

If a text is written in a text field, LN uses the default text group that is defined for that text field in the Default Text Groups by Text Field template. If no default text group is defined for a text field, LN uses the text group that is defined in the Default Text Group template.

You can specify text parameters either for a specific company or for all companies. The text parameters that are defined for a specific company take precedence over the defaults that are defined for all companies.

Procedures

The Text Management module contains:

You can also use LN ’s Authorization Management System (AMS) to create the text related templates to which you can link the users. For more information about the text templates and how to link the templates to the users, refer to To define templates for AMS and to Creating an LN user.

RESULT

The users have the authorization and means to create and edit text in LN.

PREREQUISITES

No prerequisites are required for the environment.

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