Contracts (tpctm1100m000)

Use this session to create and maintain data for a contract.

Note
  • A contract can be linked to multiple projects, however a project can be linked to only one contract.
  • The contract comprises of data for business partners, pricing and funding, shipment, delivery terms and so on.
  • A contract can have multiple contract line items.
  • Contract deliverables can be physical items as well as services like training and installation.

 

Contract
The code that uniquely identifies the contract.
Description
The description or name of the code.
Sold-to Business Partner
The sold-to business partner for the contract.
Sold-to Contact
The contact linked to the sold-to business partner.
Sales Office
The sales office of the sold-to business partner.
Description
The description or name of the code.
Contract Manager
The employee number of the contract manager for the contract.
Project
The code that identifies the project linked to the contract.
Note

It is mandatory to specify the project before the advance payment requests or installments linked to the contract are approved.

Status
Note
  • If the contract header is Canceled, all the lines are also set to Canceled.
Workflow Status
The workflow status of the project.
Text
If this check box is selected, a text is present.
Phase
Search Key
Hold Reason
The code that identifies the reason for putting the contract on hold.
Contract Type
Sold-to Address
The address of the sold-to business partner.
Invoice-to Business Partner
The invoice-to business partner for the contract.
Invoice-to Address
The address of the invoice-to business partner.
Invoice-to Contact
The contact for the invoice-to business partner.
Pay-by Business Partner
The pay-by business partner for the contract.
Pay-by Address
The address of the pay-by business partner.
Pay-by Contact
The contact for the pay-by business partner.
Internal Sales Representative
The code of the internal sales representative, defined in the Employees - General (tccom0101m000) session . The sales representative is used as a reference with the invoice in the Transfer Project Data to Central Invoicing (tppin4200m000) session.
External Sales Representative
The name of the employee who is the external sales representative for the contract, defined in the Employees - General (tccom0101m000) session.
First Reference
The reference text to be printed on invoices, for example, the name of a contact person or a customer reference number.
Second Reference
The reference text to be printed on invoices, for example, the name of a contact person or a customer reference number.
Contract Execution
The contract type indicates whether your company executes the project as main contractor or as a subcontractor.

Allowed values

Contract Execution.

Contract Award Date
The date when the contract is awarded.
Effective Date
The date when the validity period of the contract starts.
Expiry Date
The date when the validity period of the contract ends.
Advance Payment Requests
The method used to determine whether advance payment request is applied on the contract or contract line.
Liquidation % Advances
The liquidation percentage calculated to settle the invoices against the advances for the contract line.

Note

  • This field is enabled only if the Advance Payment Requests field is set to By Contract Line.
  • Only the liquidation percentage * invoice amount is used to settle an advance payment request.
  • The full invoice amount is used to settle the advance if no liquidation % is specified.

Example: For an advance payment request for 2000 EUR , a percentage of 75% is defined on the contract line. If a delivery based invoice of 1000 EUR is sent to the customer, an amount of 750 EUR can be paid to settle the advance and the customer is invoiced for 250 EUR. If no percentage is set the maximum amount possible is settled.

Installment Type
The installment type for the project.

Allowed values

Installment Type.

Installment Schedule
The installment schedule for the contract
Note

You can define the installment schedule for the contract only if the installment type field is set to Percentage or Amount.

Number of Points
The total number of points that you can distribute to the installments of the contract.

Example

Contract amount by customerEUR 600,000
Number of points300
Installment 1100 pointsEUR 200,000
Installment 275 pointsEUR 150,000
Installment 375 pointsEUR 150,000
Installment 450 pointsEUR 100,000
--EUR 600,000

 

Note This field is enabled only if the Installment Type field is set to Points.

Project Text on Invoice
If this check box is selected, LN prints the project related text on the invoices.
Note

If this check box is cleared, Infor LN prints the contract line text on the invoice.

Hold back
The method used to determine how holdback is applied for the contract.

Allowed values

Holdback.

Holdback Percentage
The holdback amount expressed as a percentage. You can define the holdback percentage only if the Holdback field is set to All Invoices or Based on Progress.
Progress Threshold
The progress threshold percentage for the contract. You can define the threshold percentage only if the Holdback field is set to All Invoices or Based on Progress.
Invoice Type
The invoice type you choose to determine the invoicing method for the contract.

Allowed values

Invoice Type.

Invoicing Method
The invoicing method for the contract.
Invoice Discount
The percentage calculated as a discount on the invoice amount of the contract.
Invoice Delivery Method
The invoice delivery method of the contract.
Sales Type
The sales type for the contract.
Currency
The currency of the contract amount.
Exchange Rate Type
The exchange-rate type for the contract.
Rate Determiner
The date used to determine the exchange rate.

Allowed values

Rate determiner.

Rate
The currency exchange rate to convert the transaction currency to the displayed home currency.
Rate Factor
Contract Amount
The amount specified for the contract.
Invoiced to Date
The total amount invoiced till date for the contract.
Payment Terms
The payment terms for the contract.
Total Funded Amount
The maximum amount that is funded for the contract. The value in this field is equal to the sum of the amounts funded for all the contract lines of the contract. This is a display field.
Funding Distribution
The default method used to determine the distribution of the contract fund amount.

Allowed values

Funding Distribution

Default value

By default, this field is set to None.

Late Payment Surcharge
The late payment surcharge for the contract.
Payment Method
The payment method for the contract.
Bank Account Code
The code that uniquely identifies the bank.
Bank Account
The bank account number.

The bank account is identified by a number of the business partner with the bank indicated by the bank account code and displayed based on the bank account code.

International Bank Account Number
The international bank account number for the contract. This is a display field.
Program
The code that identifies the program.
Program Manager
The employee code of the program manager for the contract.
Acceptance Point
The acceptance point .

Allowed values

Acceptance Point

Created by
The code of the user who creates the record.
Creation Date
The date when the record is created.
Invoiced to Date
The amount invoiced till date for the contract expressed in the contract currency.
Note

The invoiced amount is based on the revenue transactions registered in the Revenue Transactions (tpppc3805m000) session and includes the invoiced amounts of any contract type/invoice type and processed through Invoicing. The holdback amount, advance payments and manual revenues are not included in the invoiced amount.

 

Set Status to
Sets the contract status to the selected value.
Free
Sets the contract status to Free.
On Hold
Sets the contract status to On Hold.
Active
Sets the contract status to Active.
Closed
Sets the contract status to Closed.
Canceled
Sets the contract status to Canceled.