| | Interim COGS and Revenues by Project (tipcs3190m000)Use this session to view and adjust interim cost of goods sold (COGS) and revenues for a PCS project.
With interim COGS and revenue you can gain an insight in the results of a PCS
project, before any end item is shipped. The data that you can view in this session is the result of
running the Calculate Interim COGS and Revenues by Project (tipcs3290m000) session. You cannot specify data in this session, but you are allowed
to adjust the values in the following fields: The overview session can list several interim COGS and
revenues for a specific project. If you double click an interim COGS and
revenue, all details can be viewed. Project A collection of manufacturing and purchasing actions that are
performed especially for a particular customer order. A project is initiated by
a customer order for items having a To Order order policy. The purpose of a project is to plan and coordinate the production
of these items. For a standard-to-order production, the project is only
used to link the item with the customer order. Otherwise, a project can
include: - Customized item data (BOMs and routings)
- Project planning (activity planning)
A budget is a special type of project. A budget is used to
plan and estimate, not to carry out production. Calculation Type If you carry out revenue recognition when the status of the PCS
project is Active or Finished,
the calculation type of the revenue recognition is always Interim. If you close the PCS project using the Close Project (tipcs2250m000) session, the status of the last revenue recognition
automatically changes from Interim to Final.
In addition, the POC in the Confirmed field is automatically set to 100%. The
interim COGS amount and the interim revenue amount are recalculated because of
a reversal transaction that is generated to balance the account. Generation date The date and time that you calculated the interim COGS and
revenue. Currency A generally accepted medium of exchange such as coins, treasury
notes, and banknotes. The following currency types are available in LN: - Home currency, which is used internally by companies to
calculate costs, record budgets, and register tax amounts
- Transaction currency, which is used in transactions with
business partners, such as orders and invoices
The currency equals the currency for the PCS project
calculation, which can be viewed in the Cost Price by Project (tipcs3560m000) session. End Date The date until which the actual costs are taken into account
for revenue recognition. The date is determined in the Calculate Interim COGS and Revenues by Project (tipcs3290m000) session when calculating
the revenue recognition. Expected loss If this check box is selected, the total estimated costs exceed the total
estimated revenue. An expected loss (the Expected loss check box is selected) affects the
calculation of the interim COGS. According to the General Accepted Accounting
Principles (GAAP), a loss must be recognized as soon as it is noticed.
Consequently, the calculation of interim COGS in case of an expected loss
differs from the calculation of interim COGS in case of a profit. Example - Total estimated costs = 1980
- Total estimated revenue = 1500
- Percentage of Completion (POC) = 10%
If the Expected loss check box is selected, the calculation
of the amount in the Interim field is as follows: - The total estimated result at
completion is 1500 - 1980 = -480.
- The earned revenue is 10% of 1500 = 150. The interim
revenue in this case is also 150.
- The interim COGS is 150 - (- 480) = 630.
In case of a profit ( the Expected loss check box is cleared), the interim COGS
is calculated as described in the Interim field. Note Profit or loss makes no difference for calculating interim revenue. Reason of change You can type additional information to indicate why you did
revenue recognition, or why you manually changed the calculation for revenue
recognition. For example, you can indicate that you raised the amount in the Total Estimated Revenue field because you received an additional sales order
but the order is not yet incorporated in the LN software. Estimated Hours The estimated hours for the PCS project. Initially, this field is 0 (zero) because the estimated
hours are not calculated by LN. If you run the Calculate Interim COGS and Revenues by Project (tipcs3290m000) session for the first
time to get interim COGS and interim revenues, you must type the number of
estimated hours yourself in the Total Estimated Hours field. After that,
this number of hours is also displayed in the Estimated Hours field. Total Estimated Hours The total number of estimated hours for the PCS
project. This number is not calculated by LN but you must type
the number when you determine interim revenue and COGS for the first time by
running the Calculate Interim COGS and Revenues by Project (tipcs3290m000) session. Actual Hours The number of hours that is actually spent on the PCS project.
Spent hours are, for example, man hours and machine hours that are booked on
production orders related to the PCS project. Estimated Costs The estimated costs for the project, which include: - The estimated item costs (project part costs) based on the
BOM, routing, and so on.
- If the Activity Estimation check box is selected for an activity
in the Activities (tipcs4101m000) session, the estimated costs for project activities.
- The estimated project surcharges.
- If the project is a main project, the estimated costs of
subprojects.
The costs for orders that are related to the project, such
as sales orders and service orders, are not included in the estimated
costs. If the Post Interim Results by Cost Component check box in the Project Details (tipcs2130m000) session is selected, the costs are specified by cost
component, which can be viewed in the COGS by Cost Component (tipcs3191m000) session. Variance The difference between the Estimated Costs and the Total Estimated Costs. The Estimated Costs field is calculated by LN. However, the Total Estimated Costs field can be changed by the user, for example, when
you expect more or less costs than LN calculates in the Estimated Costs field. Changing the Total Estimated Costs field results in a change of the Variance field. Total Estimated Costs The total estimated costs for the PCS project. The default
value of this field equals the number in the Estimated Costs field, which is calculated by LN. However, you can
change the Total Estimated Costs, for example, when you expect costs that differ from
the costs already recorded in LN. The difference between the Total Estimated Costs and the Estimated Costs is expressed in the Variance field. Actual Costs The costs of production, hours accounting, purchase, service,
sales, finance, warehousing, and PCS itself that are actually booked on the PCS
project. You can determine actual costs on several
levels: On project level: General costs, general costs via Financials (for
example, travel invoices), surcharges. On customized item level: Purchase costs, inventory surcharges, production
costs. On standard item level: Standard items linked to sales orders and service orders
for a project. On the level of project related items: Item costs related to project. This is a separate category
of costs (mainly results) which must be mapped to the PCS WIP like the costs on
project level.
If the Post Interim Results by Cost Component check box in the Project Details (tipcs2130m000) session is selected, the actual costs are specified by
cost component, which can be viewed in the COGS by Cost Component (tipcs3191m000) session. POC (Costs) The Percentage of Completion (POC) expresses the percentage of
work on the PCS project that is completed. The POC (Costs) is based on the costs for the project. The POC is calculated
by dividing the actual costs that are spent on the project until a specific
date by the estimated total costs at completion. For example, the total
estimated costs of the project are $1980,-. The actual costs until the moment
that you want to recognize revenue are $200,-. The POC is 200/1980 =
10,1%. The setting of the POC Method field in the Project Details (tipcs2130m000) details session determines whether LN uses the POC (Costs), the POC (Hours), or the POC (Manual) to calculate the interim COGS and revenue for a specific
project. Note that LN always calculates the POC (Costs), even if the POC (Costs) is not used to calculate interim COGS and revenue. You can always overrule the POC by typing a percentage in
the POC Confirmed field. POC (Hours) The Percentage of Completion (POC) expresses the percentage of
work on the PCS project that is completed. The POC (Hours) is based on the hours that are spent on the project. The POC
is calculated by dividing the actual hours that spent on the project until a
specific date by the estimated total hours at completion. For example, the
total estimated hours of the project are 500. The actual hours until the moment
that you want to recognize revenue are 100. The POC is 100/500 =
20%. The setting of the POC Method field in the Project Details (tipcs2130m000) details session determines whether LN uses the POC (Costs), the POC (Hours), or the POC (Manual) to calculate the interim COGS and revenue for a specific
project. Note that LN always calculates the POC (Hours), even if the POC (Hours) is not used to calculate interim COGS and revenue. You can always overrule the POC by typing a percentage in
the POC Confirmed field. POC (Manual) The Percentage of Completion (POC) expresses the percentage of
work on the PCS project that is completed. The POC (Manual) is determined by the user who makes an estimate of the work
that finished on the project. You must type the estimate in the Stage of Completion field in the Project Details (tipcs2130m000) details session for the specific project. The setting of the POC Method field in the Project Details (tipcs2130m000) details session determines whether LN uses the POC (Costs), the POC (Hours), or the POC (Manual) to calculate the interim COGS and revenue for a specific
project. You can always overrule the POC by typing a percentage in
the POC Confirmed field. POC Confirmed The Percentage of Completion (POC) expresses the percentage of
work on the PCS project that is completed. You can type a percentage in this
field to overrule the POC that is used by LN to calculate interim
COGS and revenue. The setting of the POC Method field in the Project Details (tipcs2130m000) details session determines whether LN uses the POC (Costs), the POC (Hours), or the POC (Manual) to calculate the interim COGS and revenue for a specific
project. Estimated The estimated expected revenues (including the revenues that
are already realized) for all sales orders, service orders, and warehousing
orders related to the project. Variance The difference between the Estimated (which is calculated by LN) and the Total Estimated Revenue. You can change the amount in the Total Estimated Revenue field, for example, because you expect a sales
order, but the order is not yet recorded in LN. Changing the Total Estimated Revenue field results in a change of the Variance field. If the Estimated and the Total Estimated Revenue are equal, than the Variance is 0 (zero). Total Estimated Revenue The total estimated revenue for the PCS project. The default
value of this field equals the number in the Estimated field, which is calculated by LN. However, you can
change the Total Estimated Revenue, for example, when you expect a sales order, but the
order is not yet recorded in LN. The difference between the Total Estimated Revenue and the Estimated is expressed in the Variance field. Earned Revenue LN calculates the Earned Revenue by multiplying the estimated total revenue at completion (the
value in the Total Estimated Revenue field) by the Percentage of Completion (POC). A number of POCs is displayed in this session: POC (Hours), POC (Costs), and POC (Manual). Which POC method is used to determine the Earned Revenue depends on the value of the POC Method field in the Project Details (tipcs2130m000) details session. In the end, the percentage that you
type in the POC Confirmed field, is leading. Actual Revenue The revenue that is already posted for a PCS project by the Invoicing module in Invoicing at
the date of the interim revenue recognition. The actual revenue can originate
from: - Sales
- Service
- Warehousing. Only transfers that are crossing project
boundaries are applicable.
Posted Interim Revenue The interim revenue that is already posted to the General Ledger during
previous interim revenue recognition. Interim ![[...]](../images/tr_graph_calculate_interim_revenue_projects.jpg)
If necessary, the user can overrule the calculated amount by
typing an amount in the Confirmed Interim Revenue field. The interim revenue must be confirmed by clicking (de-) Confirm in this session, or by running the Confirm and Post Interim COGS and Revenues by Project (tipcs3291m000) session while the Confirm interim COGS and Revenues check box is selected. If you click Confirm and Post Interim COGS and Revenues by Project, the Confirm and Post Interim COGS and Revenues by Project (tipcs3291m000) session is
started, and you can confirm and post the interim revenue to the General Ledger module in Financials. Confirmed Interim Revenue The interim revenue that is or will be posted to the General Ledger module in Financials. The
default value of this field equals the value in the Interim Revenue field but you can adjust the interim
revenue in this field before you confirm it. Actual COGS The cost of goods sold (COGS) that were already made for the
project at the date and time of the interim revenue recognition. The actual
COGS can originate from: Earned COGS LN calculates the Earned COGS by multiplying the estimated total costs
at completion (the value in the Total Estimated Costs field) by the Percentage of Completion
(POC). Posted Interim COGS The interim COGS that is already posted to the General Ledger during
previous interim revenue recognition. Interim ![[...]](../images/tr_graph_calculate_interim_cogs_entity.jpg)
If necessary, the user can overrule the calculated amount by
typing an amount in the Confirmed Interim COGS field. Note In case of a loss (the Expected loss check box is selected), the calculation
of interim COGS is different. For more information, refer to Expected loss. The interim COGS must be confirmed by clicking (de-) Confirm in this session, or by running the Confirm and Post Interim COGS and Revenues by Project (tipcs3291m000) session while the Confirm interim COGS and Revenues check box is selected. If you click Confirm and Post Interim COGS and Revenues by Project, the Confirm and Post Interim COGS and Revenues by Project (tipcs3291m000) session is
started, and you can confirm and post the interim COGS to the General Ledger module in Financials. If the Post Interim Results by Cost Component check box in the Project Details (tipcs2130m000) session is selected, the interim COGS are specified by
cost component, which can be viewed in the COGS by Cost Component (tipcs3191m000) session. Confirmed Interim COGS The interim COGS that is or will be posted to the General Ledger module in Financials. The
default value of this field equals the value in the Interim field but you can adjust the interim COGS in
this field before you confirm it. Confirmed If this check box is selected, the interim COGS and revenue are confirmed.
You can confirm interim COGS and revenue in two ways: - Clicking (de-) Confirm in the Interim COGS and Revenues by Project (tipcs3190m000) details session.
- Running the Confirm and Post Interim COGS and Revenues by Project (tipcs3291m000) session while the Confirm interim COGS and Revenues check box is selected.
You can cancel the confirmation by clicking (de-) Confirm again in the Interim COGS and Revenues by Project (tipcs3190m000) details session. Confirmation date The date that the interim COGS and revenue are
confirmed. User confirmed The user that confirmed the interim COGS and
revenue. Posted If this check box is selected, the interim COGS and revenue is posted to the General Ledger module in Financials. Posting date The date that the interim COGS and revenue are posted to the General Ledger module in Financials. User posted The user that posted the interim COGS and revenue. | |