Receipt acknowledgements - overview

In some countries, you are legally required to send your customers a printed receipt acknowledgement for each payment. In some cases, the receipt acknowledgements must have unique, sequential numbers.

Among others, a receipt acknowledgement must include the following data:

  • The receipt number
  • The receipt date
  • The pay-by business partner's name, address, and tax number
  • The numbers of the invoices for which the payments are made
  • The total received amount, discount amount, and tax amounts

In LN, you can print receipt acknowledgement for the following types of receipts:

  • Normal Receipt
  • Advance Receipt
  • Unallocated Receipt
Note

Before you can print a receipt acknowledgement, the related cash transaction must be finalized.

Multicompany aspects

In a multicompany structure, LN prints receipt acknowledgements in the financial company in which you register the payment. LN uses the Relation Intercompany Documents (tfgld112) table to find the related invoices in other financial companies of the company group.

To avoid performance problems, the financial companies of the company group can share the Receipt Acknowledgements (tfcmg200) table. If you run the Archive / Delete Fully Paid Sales Invoices (tfacr2260m000) session, LN also deletes all the receipt acknowledgements related to the deleted invoices. If the financial companies of the company group do not share the Receipt Acknowledgements (tfcmg200) table, LN must process the receipt acknowledgements in each individual company.

If the financial companies of the company group share the Receipt Acknowledgements (tfcmg200) table, you must create the number group and series for receipt acknowledgement in the group company. The financial companies must all use the same number group and each company must use its own, unique, series for the receipt acknowledgement.

LN prints receipt acknowledgements for business partners, for which you select the Print Receipt Acknowledgement check box in the Pay-by Business Partners (tccom4114s000) session. If you define the business partner details by department, LN checks the details defined for a business partner department that is equal to the accounting department of the financial company.

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