Matching purchase invoices manually

You can match purchase invoices immediately when you register them, or you can register the purchase invoices when they arrive, and match and approve them at a later stage.

To match purchase invoices at registration:

  1. In the Purchase Invoice Entry (tfacp2600m000) session, on the appropriate menu, point to Match with and then click Receipt, Order, Consumption, Landed Cost, or for an invoice related to freight orders, click Freight Order.

    The corresponding session starts, which is one of the following:

    • Match Purchase Receipt Lines (tfacp2544m000)
    • Match Purchase Order Lines (tfacp2541m000)
    • Match Consumptions (tfacp2544m100)
    • Match Landed Cost Lines (tfacp2144m000)
    • Match with Loads/Shipments/Clusters (tfacp2546m000)
  2. Use the commands on the appropriate menu to perform various types of matching in the corresponding sessions. Depending on the type of matching and the type of invoice, you can match the invoice with specific lines and enter the amount or quantity to be matched.

  3. You match parts of the invoice amount using different commands. However, you must match an Invoice Related to Purchase Orders either to orders or to receipts. You cannot partially match the invoice to orders and partially to receipts.

    When you have matched or partially matched the invoice, LN adjusts the amounts recorded in the Purchase Invoice Entry (tfacp2600m000) session and sets the invoice status to Matched. If the value of the Amount Unassigned field is zero or within the tolerances, the invoice is fully matched.

If the invoice is fully matched, you can approve the invoice. Refer to To approve purchase invoices.

To match individual registered purchase invoices:

  1. Start the Match/Approve Purchase Invoices (tfacp2107m000) session and double-click the invoice you want to match. The Match/Approve Purchase Invoices (tfacp2107m000) details session starts.

  2. In the Match/Approve Purchase Invoices (tfacp2107m000) session, you can enter or change such invoice details as the hold reason and the related order.

  3. On the appropriate menu, click Match with:

    • Order
    • Receipt
    • Freight Order
    • Consumption
    • Landed Cost

    The corresponding session starts in the same way as described in step one of the To match purchase invoices at registration procedure. Continue as described in step two.

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