Purchase Contract Lines (tdpur3101m000)

Use this session to view, enter, and maintain purchase contract lines.

You can start this session as follows:

  • From the Purchase Contracts (tdpur3100m000) overview session, by clicking Contract Lines on the appropriate menu
  • From the Purchase Contract - Lines (tdpur3600m000) session, by selecting and double-clicking a purchase contract line
  • Stand-alone
Note
  • You can activate, de-activate or terminate an individual purchase contract line. As a result, different purchase contract lines of the same purchase contract can have different statuses.
  • If you click one of the status options in the Purchase Contracts (tdpur3100m000) session, all purchase contract lines change to the same status.

Related topics

 

Contract
The number of the purchase contract.
Buy-from BP
The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner.
Position
The number of the purchase contract line.
Note

You can determine the default step size for contract lines in the Purchase Contract Parameters (tdpur0100m300) session. This enables you to insert new lines in a logical way.

Purchase Office
A department in your organization that is responsible for buying the materials and services needed by your organization. You assign number groups to the purchase office.

In this way, you can assign serial numbers to:

  • Purchase orders
  • Purchase schedules
  • Requests for quotations
  • Purchase contracts

You can also define a default warehouse where goods ordered by the purchase office must be delivered.

Note

Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multisite environment.

Purchase Price Group
The price group to which the item belongs.
Note

If you select the Apply Contract for All Items in Price Group check box, the contract applies to all items that belong to the price group.

Item
In LN, the raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, sold, and so on.

An item can also represent a set of items handled as one kit, or exist in multiple product variants.

You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. The following are examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Note

If the warehouse is WMS controlled:

  • And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field.
  • And the Serials in Inventory check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is selected in the Item - Warehousing (whwmd4100s000) session.
  • And the Serials Not in Inventory check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session.
  • And the Lots Not in Inventory check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter a lot controlled item for which the Lots in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session.
Effectivity Unit
A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item.
Note

If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field.

Agreed Quantity
The quantity that must be delivered according to the contract agreements. The contract quantity must always be greater than zero.
Note

The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity.

If the contract line is a Total line, this field includes the sum of the agreed quantities on the linked purchase contract line details.

Purchase Unit
The unit in which you purchase an item, also referred to as the purchase quantity unit.
Agreed Quantity
The quantity that must be delivered according to the contract agreements. The contract quantity must always be greater than zero.
Note

The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity.

If the contract line is a Total line, this field includes the sum of the agreed quantities on the linked purchase contract line details.

Inventory Unit
Picture
The item's picture, which is defaulted from the Picture field in the Item - General (tcibd0101s000) session.
Effective Date
The first day on which a record or a setting is valid. The effective date often includes the effective time.
Note

A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract.

Default value

LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date.

Expiry Date
The last day on which a record is valid. If you do not specify an expiry time, the validity expires at the end of the expiry date, at 24:00 hours.
Note

A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract.

Default value

LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date.

Contract Line Status
The status of the purchase contract line.

You can assign a status to each contract line with the following commands:

  • Activate
  • De-activate
  • Terminate
Note
  • For purchase contracts with the Free or Active status in the Purchase Contracts (tdpur3100m000) session, you can specify new contract lines.
  • You can maintain the status at contract level in the Purchase Contracts (tdpur3100m000) session. In this case, all contract lines of a contract obtain the same status.
Contract Line Type
The type of contract line.
  • Total
    The contract line is split up in several contract line details. The totaled quantities and amounts are visible on this line.
  • Contract Line
    This line is a normal line. The line is created manually or is generated automatically.
Ship-from BP
The business partner that ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner.
Address
A full set of addressing details, which include the postal address, access numbers for telephone, fax, and telex, e-mail and Internet address, identification for taxation purposes, and routing information.
Contact
The code of the ship-from business partner's contact.
Full name
The contact's full name.
Contract Type
The type of contract, which can be special contract, or normal contract.
Item Cross Reference
The alternative way of communicating with the business partner about items.

Allowed values

Item Cross Reference

Default value

This field is defaulted from the Item Cross Reference field of the Buy-from Business Partners (tccom4120s000) session.

Code Item Type
The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code.
Note

You can specify this field only if the Item Cross Reference field is ICS.

Cross Reference Item
The item code that is used to indicate the item in the Item field.

The Item Cross Reference field determines the item code that you can select.

Note
  • Business partners are allowed to supply alternative MPNs, but always against the original contract price.
  • If a purchase order is generated from a delivery contract, the MPN is used as a default. However, defaulting is not applicable if a purchase contract is linked to a purchase order.
  • The MPN must have the status Approved on the Contract Date.
Preferred MPN
The preferred manufacturer part number (MPN) for the item.
MPN Description
Manufacturer
The item's manufacturer, or the manufacturer that is linked to the manufacturer part number (MPN).
Warehouse
The code of the warehouse where the ship-from business partner must deliver the items.
Enterprise Unit
Warehouse Address
The address where the goods are received.
Note

If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed.

Standard Description
If this check box is selected, both the item-dependent text and the contract line text are printed on the contract acknowledgment.

If this check box is cleared, only the contract line text is printed on the contract acknowledgment.

Note

You can link contract line specific information to a contract line by use of the text button.

If the Purchase Price Group field is filled, this Standard Description field is disabled.

Text
If this check box is selected, a text is present.
Minimum Quantity
The minimum contract quantity expressed in the purchase unit.
Note

If the contract line is a Total line, this field includes the sum of the minimum quantities on the linked purchase contract line details.

Minimum Quantity
The minimum contract quantity expressed in the inventory unit.
Note

If the contract line is a Total line, this field includes the sum of the minimum quantities on the linked purchase contract line details.

Maximum Quantity
The maximum contract quantity expressed in the purchase unit.
Note

If the contract line is a Total line, this field includes the sum of the maximum quantities on the linked purchase contract line details.

When the maximum quantity is reached, in the Action on Exceeding Maximum Quantity field of the Purchase Contract Parameters (tdpur0100m300) session, you can define what action is taken.

Maximum Quantity
The maximum contract quantity expressed in the inventory unit.
Note

If the contract line is a Total line, this field includes the sum of the maximum quantities on the linked purchase contract line details.

When the maximum quantity is reached, in the Action on Exceeding Maximum Quantity field of the Purchase Contract Parameters (tdpur0100m300) session, you can define what action is taken.

Quantity Binding
This field indicates whether the contract quantity that you agreed with your supplier is a mandatory quantity to purchase.

If this check box is selected, the Evaluate Purchase Contracts (tdpur3420m000) session prints all differences between:

  • The called quantity and the maximum contract quantity.
  • The called quantity and the minimum contract quantity.

If this check box is cleared, if the boundaries entered in the Evaluate Purchase Contracts (tdpur3420m000) session are exceeded, the Evaluate Purchase Contracts (tdpur3420m000) session prints the lines that exceed the allowed deviations.

Tax Country
The country used for tax purposes.
Tax Code
The tax code that applies to the purchase contract line.
Note

The tax code that can be entered in this field can only be of the VAT kind.

Advised Quantity
The advised quantity for the purchase contract line, expressed in the purchase unit.

The advised quantity totalizes the following:

  • The ordered quantities of all the unapproved purchase order lines that are linked to the contract line.
  • The scheduled quantities of all the purchase schedule lines with the Created status that are linked to the contract line.
Note

If the contract line is a Total line, this field includes the sum of the advised quantities on the linked purchase contract line details.

If necessary, you can recalculate the advised quantity in the Rebuild contract line advised quantity (tdpur3209m000) session.

Advised Quantity
The advised quantity for the purchase contract line, expressed in the inventory unit.

The advised quantity totalizes the following:

  • The ordered quantities of all the unapproved purchase order lines that are linked to the contract line.
  • The scheduled quantities of all the purchase schedule lines with the Created status that are linked to the contract line or its contract line details.
Note

If the contract line is a Total line, this field includes the sum of the advised quantities on the linked purchase contract line details.

Called Quantity
The sum of the called quantities of all the purchase order/schedule lines that are linked to the contract line, expressed in the purchase unit.
Note

If the contract line is a Total line, this field includes the sum of the called quantities on the linked purchase contract line details.

Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date.

The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Called Quantity
The sum of the called quantities of all the purchase order/schedule lines that are linked to the contract line, expressed in the inventory unit.
Note

If the contract line is a Total line, this field includes the sum of the called quantities on the linked purchase contract line details.

Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date.

The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Called Amount
The sum of the called amounts of all purchase order/schedule lines that are linked to the contract line.
Note

If the contract line is a Total line, this field includes the sum of the called amounts on the linked purchase contract line details.

Based on the called amounts, the effective date, and expiry date, you can calculate the possible total contract amount at the expiry date.

The called amount is increased when an order/schedule is linked to a contract. The called amount is decreased again when an order/schedule line is processed in the Process Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Quantity
The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the contract line, expressed in the purchase unit.
Note

If the contract line is a Total line, this field includes the sum of the invoiced quantities on the linked purchase contract line details.

Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date.

The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Quantity
The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the contract line, expressed in the inventory unit.
Note

If the contract line is a Total line, this field includes the sum of the invoiced quantities on the linked purchase contract line details.

Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date.

The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Amount
The sum of the invoiced amounts of all purchase order/schedule lines that are linked to the contract line.
Note

If the contract line is a Total line, this field includes the sum of the invoiced amounts on the linked purchase contract line details.

Based on the invoiced amounts, the effective date, and expiry date, you can calculate the possible total invoiced amount at the expiry date.

The invoiced amount is increased when linked purchase order/schedule lines are processed in the Process Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Engineering Item

Related topics

Exempt Certificate
Note
  • LN prints the exempt reasons on the invoices.
  • This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
Evaluation
This field indicates whether or not the purchase contract is or must be (re)evaluated.

If a contract line is modified after the line's evaluation, the current field is Repeat.

Note

You can (re)evaluate the purchase contract in the Evaluate Purchase Contracts (tdpur3420m000) session.

BP Order Reference
The order number the buy-from business partner uses to identify the agreements specified on this contract line.
Exempt Reason
The reason why your own company is exempt from sales tax.
Note
  • This field only applies if the Tax Exempt Level parameter is Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
  • The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Contract Date.
BP Tax Country
The country in which the business partner has the tax ID.
Exempt
If this check box is selected, tax exemption applies.
Note

If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:

  • Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed.
  • Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and disabled.
Tax Classification
An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners.

For example, you can use the tax classification to indicate:

  • That payments to an invoice-from business partner are subject to withholding tax and social contributions
  • To group business partners that have the same tax aspects for your company, for example, subcontractors, or agents
  • That the tax must be paid in a country other than the sales office or service office's home country

Default value

This field is defaulted from the purchase contract header.

Print Status
This field shows the printing status of the contract line.

You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session.

Note

If the Reprint Contract Acknowl. after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract line is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowl. after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract line after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Contract Status

Self Billed Invoice
If this check box is selected, the purchase contract line contains purchased items for which self-billing is carried out.

Related topics

Invoice after
You can indicate when a self billed invoice can be generated.
  • Inspection
    Self bills can be generated after the goods are inspected and approved.
  • Receipt
    Self bills can be generated after the goods are received or consumed.

Related topics

Self-Billing Date Type
If the Self-Billing check box is selected, use this field to define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices.

Related topics

Self-Billing Method
If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing is carried out.

The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on.

Related topics

Purchase Schedule in use
If this check box is selected,:
  • A purchase schedule can be linked to the purchase contract line.
  • Logistic data must be defined for the contract line. To define logistic data, choose Logistic Data, which starts the Purchase Contract Line Logistic Data (tdpur3102m000) session.
Note

If the contract is a corporate purchase contract, this check box must be selected.

If this check box is selected, you cannot select the Delivery Contract Available check box.

Default value

You can select this check box only if the Purchase Schedule in Use check box is selected in the Item - General (tcibd0101s000) session.

Inspection
If this check box is selected, the item must be inspected upon receipt.
Consigned
If this check box is selected, the item is consignment inventory.
Note

If you want to link the payment for a consumption of consignment inventory directly to the replenishment schedule, do not select this check box.

Order Qty Multiple
While generating orders or schedules, LN checks whether the order quantity is a multiple of the order quantity increment. This field is expressed in the inventory unit.

Default value

The current field is defaulted from the Order Quantity Multiple field of the Item - Purchase Business Partner (tdipu0110m000) session. If unavailable, the value is defaulted from the Order Quantity Increment field of the Item - Ordering (tcibd2100s000) session. If item ordering data is also not present, the default value is 1.

Minimum Order Quantity
The minimum order quantity expressed in the inventory unit.
Max. Order Quantity
The maximum order quantity expressed in the inventory unit.
Economic Order Qty
The economic order quantity expressed in the inventory unit.

If an item's order method is Economic Order Quantity, which you can define in the Order Method field of the Item - Ordering (tcibd2100s000) session, the value of the Economic Order Quantity field, from the Item - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Economic Order Quantity field from the Item - Ordering (tcibd2100s000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1.

Fixed Order Quantity
The fixed order quantity expressed in the inventory unit.

If an item's order method is Fixed Order Quantity, which you can define in the Order Method field of the Item - Ordering (tcibd2100s000) session, the value of the Fixed Order Quantity field, from the Item - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Fixed Order Quantity field from the Item - Ordering (tcibd2100s000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1.

Note
  • The value of this field must be a multiple of the Order Qty Multiple field.
  • The value of this field must lie between the values of the Min. Order Quantity and Max. Order Quantity fields.
Buyer
The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent.

Default value

LN retrieves the default buyer from the Buyer field in the Purchase Contracts (tdpur3100m000)

Delivery Contract Available
Select this check box if you want to specify a delivery contract for the purchase contract line. To specify a delivery contract, click Delivery Contract. If this check box is selected and unavailable, a delivery contract is already available for the purchase contract line.

You can select this check box only if the following check boxes are cleared:

  • Apply Contract for All Items in Price Group
  • Purchase Schedule in use
  • Mandatory Project Peg in the Items - General (tcibd0501m000) session
Note

If the contract is a corporate purchase contract, this check box is cleared and unavailable.

Option Based Pricing
If this check box is selected, the item price is retrieved from the generic price list in the Generic Price Lists (tipcf4101m000) session.

If this check box is cleared, the item price is retrieved from the linked purchase contract price revision in the Purchase Contract Price Revisions (tdpur3103m000) session.

Note
  • If the item is a configurable item, this check box is selected and unavailable.
  • If the contract is a corporate purchase contract, this check box is cleared and unavailable.
  • Discounts are always retrieved from the linked purchase contract price revision.
Redetermine Price and Discounts at Receipt
If this check box is selected, and a purchase schedule is linked to this contract line, purchase schedule line prices and/or discounts are recalculated during receipt. Therefore, the amount of the received goods reflects the actual contract price information. Invoices are matched against the price and discounts of the receipt.

When prices and discounts are redetermined depends on the value of the purchase schedule line's Payment field.

  • Pay on Receipt
    Prices and discounts are recalculated at the moment of receipt confirmation.
  • Pay on Use
    Prices and discounts are recalculated at the moment of receipt consumption or replenishment.

If this check box is cleared, and a purchase schedule is linked to this contract line, the price and discounts cannot be redetermined at receipt. Invoices are matched against the price and discounts of the schedule line.

Note
Delivery Terms
The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents.

Related topics

Point of Title Passage
The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer.

Related topics

Apply Contract for All Items in Price Group
If this check box is selected, the price and/or discount on the contract line applies to all items that belong to the price group as displayed in the Purchase Price Group field.
Note

If you record contracts for a price group, the following applies:

  • The Item field must be filled with one of the items that belong to the price group.
  • You cannot enter a delivery contract.
  • You cannot link a purchase schedule to the contract.
  • You can leave the Agreed Quantity field empty.
  • You are not allowed to enter more than one contract line for the same price group in a single contract.
  • You can only have one normal contract with a business partner for each price group, in a specific period.

Related topics

Contract Date
The date on which the contract is entered in the system.

Default value

LN retrieves the default contract date from the Purchase Contracts (tdpur3100m000) session.

Active Price
The current price of the item.

The price is retrieved from:

  • An active price revision in the Purchase Contract Price Revisions (tdpur3103m000) session.
  • A generic price list in Manufacturing if the Option Based Pricing check box is selected in this session.
Currency
The currency in which the amounts are expressed.
Active Price Unit
The unit to which the (sales/purchase) price applies.
Own Tax Number
A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.
BP Tax Number
The business partner's tax ID.
Note

The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, LN uses the current date.

 

Contract Line Details
Contract Prices
Generic Price List
Delivery Contract
Purchase Schedules
Contract (Line) Results
Activate
Activates the purchase contract line. You cannot change lines with an Active status.

To activate a contract line, the following conditions must be met:

De-activate
De-activates the purchase contract line. This action changes the status from Active to Free.

If called or booked quantities exist, the Maintaining Contracts Always Allowed check box must be selected in the Purchase Contract Parameters (tdpur0100m300) session before the purchase contract line can be de-activated.

Terminate
Terminates the purchase contract line.

If a purchase schedule is linked to a contract line, the purchase schedule must be terminated first.

Open Lines
Only displays purchase contract lines with the Free, or Active status.
All Lines
Displays all purchase contract lines.
Turnover History
Procurement Data by Contract
Pegging
Purchase Contract
Starts the Purchase Contracts (tdpur3100m000) details session.