RFQ Responses (tdpur1506m000)Use this session to view, enter, and maintain RFQ responses. A response line is inserted in this session when an RFQ line is linked to a bidder. You cannot change the data for a response line with the Created status. The response line must have the Sent status to change it. Note When the status of the response line is No Bid, No Response, Accepted, or Rejected you can only specify the Conversion Action and Conversion Type fields. All other fields are unavailable. When the status of the response line is Negotiating, the Expiry Date field, price, discount, and receipt date related fields are derived from the RFQ Negotiations (tdpur1606m000) session and are unavailable in the current session. You can link a price book and/or a discount schedule to a response line. If you copy a response line to a purchase contract, you must copy the price book and discount schedule to a new price book and discount schedule. When you receive a bidder's response, you can specify subjective scores for the response line in the RFQ Response - Subjective Criterion Scores (tdpur1195m000) session. These criteria are used when you compare response lines in the RFQ Response Ranking based on Criteria Set (tdpur1806m000) session. Important! If a bidder's prices and discounts are already available, you need not send the RFQ to that bidder. You can, however, compare the existing prices and discounts with the submitted response. To compare existing prices with the prices your bidder returned to you, answer the question Retrieve default prices and discounts? with Yes. After comparing, you can still overwrite the default prices with the returned prices from the bidder.
Bidder The business partner from whom you order goods or services;
this usually represents a supplier's sales department. The definition includes
the default price and discount agreements, purchase-order defaults, delivery
terms, and the related ship-from and invoice-from business partner. Status The status of the RFQ response line. Allowed values RFQ The number of the request for quotation (RFQ) on which response data is/must be returned by the bidder. Position The number of the request for quotation (RFQ) line on which response data
is/must be returned by the bidder. Alt. The request for quotation (RFQ) line's sequence number, which is
greater than one if it includes an item that can be an alternative for the
preferred item. You must manually specify alternatives in the Purchase Request for Quotation Lines (tdpur1502m000) session. Example The sequence numbers defined in the current field, represent the RFQ lines in the most suitable alternative sequence. So, sequence number one represents the first preferable item that can be an alternative for the originally preferred item, sequence number two represents the second item that can be an alternative, and so on. Item Code System The item code system's code. The item code system is used to
search for an item in an alternative way, for instance by the bidder's item
code. Item In LN,
the raw materials, subassemblies, finished products, and tools that can be
purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one kit, or exist in multiple product variants. You can also define nonphysical items, which are not held in inventory but can be used to post costs or to invoice services to customers. The following are examples of nonphysical items:
Note If the warehouse is WMS controlled:
Standard Description If this check box is selected, LN prints both the
standard item description and the specific request for quotation (RFQ) line
text. If this check box is cleared, LN prints only the specific request for quotation (RFQ) line text. Preferred MPN The preferred manufacturer part number (MPN) for the item and bidder. Default value This field is defaulted from the Preferred Manufacturer Part Number field of the Purchase Request for Quotation Lines (tdpur1502m000) session. However, if the preferred MPN from the RFQ line is not allowed for a bidder, LN retrieves the preferred MPN for the bidder from the MPNs by Item - Business Partner (tdipu0148m000) session. Manufacturer The manufacturer that is linked to the manufacturer part number (MPN). Effectivity Unit A reference number, for example a sales order line or a project
deliverable line, that is used to model deviations for a unit effective item. Note If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field. Supply Quantity The quantity that must be delivered according to the terms on
the order line. The quantity is expressed in the purchase unit or the sales
unit of the item. Unit The unit in which the item's quantity is expressed. Default value The default value is the purchase price unit recorded in the Item - Purchase (tdipu0101m000) session. You can purchase items in a different unit than the one in which their inventory is registered. Goods can, for example, be stored in grams and purchased in kilograms. Note You must first define all units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase unit that is not the same as the basic unit, you must first define this unit in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock. Price The price per item unit that is offered by the bidder. The
price is expressed in the bidder's currency. Price change The price is updated automatically when the Item and Supply Quantity fields are changed. Currency The currency unit in which the item's price is expressed. Default value The default value is the purchase price unit recorded in the Item - Purchase (tdipu0101m000) session. You can purchase items in a unit other than the one in which their inventory is registered. Therefore, the price can be stated in different units. Goods can, for example, be stored in grams and purchased in kilograms, but priced in boxes. Note You must first define the currency units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase price unit that is not the same as the basic unit, this unit must first be defined in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative (purchase price) unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock. Purchase Price Unit The item unit in which an item's purchase price is expressed.
This unit can differ from the item's inventory unit. Total Amount The net order line amount for the response line, expressed in
the purchase currency. LN calculates this amount as follows: (Quantity * Price) - (Quantity * Price * (Discount/100)) Picture The item's picture, which is defaulted from the Picture field in the Item - General (tcibd0101s000) session. Export License Required If this check box is selected, an export license is required for the item. Note This check box is only visible if the Export Licenses check box is selected in the Project Pegging Parameters (tcpeg0100m000) session. Send If this check box is selected, the request for
quotation (RFQ) line must be sent to the bidder. Default value This field is defaulted from the Send RFQ check box in the Request for Quotation - Buy-from BP's (tdpur1505m000) session. The Send check box is cleared by default, if:
Note If this check box is cleared, you cannot print the RFQ in the Print Request for Quotations (tdpur1401m000) session. Peg Distribution If this check box is selected, a peg distribution is linked to this RFQ Quotation. RFQ Line Text If this check box is selected, a text is linked to the
RFQ line. Rank LN ranks the response lines according to the value of the Total Scoring Value field in the Quotation - Buy-from BP Ranking Based on Criteria Set (tdpur1806m000) session. The
bidder/response line combination with the highest scoring value is the first in
the list. Response Text If this check box is selected, a text is linked to the
response line. Expiry Date The response line's expiry date. Invoice by Stage Payments If this check box is selected, the item must be
invoiced by stage payments. On the appropriate menu, you can start the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and maintain the stage payments. This field is disabled if the following are applicable:
Default value This field is defaulted from the Items - Purchase Business Partner (tdipu0110m000) session or the Items - Purchase (tdipu0101m000) session. Conversion Action Specify the action to be taken on the response line. Note You can specify this field only if the Status field is No Bid, No Response, Accepted, or Rejected. Allowed values Conversion Type Specify the conversion type for the response line. Note To specify this field, the Conversion Action must be Convert for the response line. You can convert the response line in the Convert RFQs (tdpur1202m000) session. Allowed values Price Book An entity in which you can store price information that is
valid for a given period of time. A price book includes the following elements:
A quantity or value break discount schedule can be linked to a price book. Price Origin The origin of the price. Allowed values Matrix Definition Defines the group of elements (matrix attributes) that a Pricing matrix uses to
determine a price, discount, promotion, or freight rate. Imagine you are a furniture vendor and you decide to maintain your sales prices based on two elements:
In this case, the matrix type is Sales Price, the matrix definition is Furni (this name is user-definable), and the matrix attributes are Item and Payment Method. Note This field can only be filled if you answered the Retrieve default prices and discounts? question with Yes and LN found an existing price for the bidder in the price matrix that is displayed in this field. After retrieving existing prices, you can still overwrite the default prices with the returned prices from the bidder. Multi Level Discount If this check box is selected, a multi level discount is applied to the
line. Discount Percentage The percentage that you can subtract from the gross sales price
or purchase price. You can link a maximum of five discount percentages that are offered by the bidder to this line. You can manually enter the first discount percentage. To enter subsequent discount percentages, you must zoom to the Line Discounts (tdpcg0200m200) session. Note
Discount Amount The discount given to a business partner, calculated by unit
and expressed as a value. For instance, 3 euro. Note You can only enter a discount amount in this field if the Discount Percentage field is empty. Discount Schedule The discount schedule that is linked to the response line. Note If you enter a discount schedule in this field, you cannot enter a discount amount in the Discount Amount field. Discount Code A way to indicate why a discount was granted. For example, you
can grant a discount because the customer orders large quantities. If you grant
a discount or if you add a surcharge to a sales invoice, you can enter a
discount code to indicate the reason. Surcharges and discounts can be the result of the following:
Discount Matrix Definition The matrix definition of the discount matrix, if the Discount Origin is Discount Structure. Total Discount Percentage The total discount amount expressed as a percentage of the
(gross) response amount. This percentage is calculated as follows: Total Discount Amount / (supply quantity * price) * 100% Total Discount Amount The discount amount resulting from the order line discount.
This amount is calculated as follows: Order Line Discount Amount = Quantity * Price * Order Line Discount/100 The calculation result is rounded. The order line discount amount is always expressed in the order/quotation currency. Note The line discount used in this formula, is the total of the level of discounts entered in the Line Discounts (tdpcg0200m200) session. Determining If this check box is selected, the response line is
taken into account when the total response value is calculated to apply total
discounts to RFQ responses. Eligible If this check box is selected, LN applies the calculated
discount percentage to the response line. Ship-from BP The ship-from business partner who must deliver the items. Default value LN retrieves the default ship-from business partner from the Buy-from Business Partners (tccom4120s000) session. The default ship-from business partner is the ship-from business partner that is linked to the bidder in the Buy-from BP field. The ship-from business partner that you enter in this field must be related to the bidder in the Buy-from BP field. Note Dependent on the ship-from business partner that is entered in this field, the following fields in the current session are filled by default:
Ship-from Address The address of the ship-from business partner. Default value LN retrieves the default ship-from address from the Ship-from Business Partners (tccom4121s000) session. Note You can only enter a ship-from address if a ship-from business partner is entered in the Ship-from BP field. Ship-from Contact The ship-from contact. Default value LN retrieves the default ship-from contact from the Ship-from Business Partners (tccom4121s000) session. Full Name The contact's full name. Terms of Delivery The agreements with the business partner, concerning the way
the goods are delivered. Relevant information is printed on various order
documents. Point of Title Passage The point at which the legal ownership changes. At this point,
the risk passes from the seller to the buyer. Generate Freight Orders If this check box is selected, freight orders can be
generated from a purchase order line. Note You cannot directly generate freight orders from responses. As a result, in the Buy-from BP - Quotations (tdpur1506m000) session, you define all freight related data to provide the necessary information when the response is converted to a purchase order in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. Carrier The company responsible for the transportation of goods to the
ship-to business partner. Carrier Binding An option in Freight that prevents the load building engine from overwriting the
carrier selected by the user for a given freight order line. Note Select this check box to ensure that the same carrier is used in the freight order as in the purchase order. Service Level An entity that expresses the duration of transportation, such
as: delivery within twelve hours. A freight service level (optional) is used as
follows:
Note Enter a service level to ensure that the same service level is used in the freight order as in the purchase order. Warehouse The warehouse where the
items must be delivered. Default value LN retrieves the default warehouse from:
Receipt Address The address where the goods are received. Note If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed. Planned Receipt Date The date on which the items are scheduled to be delivered. Note The receipt date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. This date cannot be before the request for quotation date. Delivery Period The start date of the period that the items for which you sent
the request for quotation, are scheduled to be delivered. Default value LN retrieves the default start date from the Purchase Requests for Quotation (tdpur1501m000) session. Note The start date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. . You cannot define a receipt period if a receipt date is defined. Delivery Period The end date of the period that the items for which you sent
the request for quotation, are scheduled to be delivered. Default value LN retrieves the default end date from the Purchase Requests for Quotation (tdpur1501m000) session. Note The end date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session. You cannot define a receipt period if a receipt date is defined. Lead Time If the request for quotation (RFQ) is manually specified, you
can define a lead time that is used on the purchase order to determine the
delivery date. Delivery date = order date + lead time. Lead Time The unit in which the lead time is expressed. Tax Tax Classification An attribute of order headers and order lines that you can use
to define tax exceptions for the transaction. LN retrieves the
default tax classification from the invoice-from and invoice-to business
partners. For example, you can use the tax classification to indicate:
Exempt If this check box is selected, tax exemption applies. Note If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:
Tax Country The country used for tax
purposes. Own Tax Number A number used to identify legal persons or businesses. The tax
authorities assign the tax numbers to the registered businesses. Your business
partners must provide you with their tax number. Business partners without a
tax number are considered to be private persons. Tax Code The tax code that applies to the items on the RFQ response. Note You can use a group tax code for cost en service items. The group tax code must meet the conditions of the business partner tax classification. In addition, the withholding functionality must be applicable for the financial company of the purchase order's purchase office. BP Tax Number The bidder's tax ID. Note The bidder's tax ID is date effective. To determine and display the correct tax ID for the bidder, LN first uses the planned receipt date, next the end of the delivery period, and then the current date. Exempt Certificate Your own exemption certificate. Note
Exempt Reason The reason why your own company is exempt from sales
tax. Note
Linked RFQ Response Data Starts the Linked RFQ Data (tdpur1502s000) session. Peg Distribution Starts the Purchase Peg Distribution (tdpur5100m000) session in which you can view, enter, and
maintain the peg distribution details. Supplier Stage Payments Starts the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and
maintain the supplier stage payments. Project Contract Information If the project has a linked contract, use this command to view the contract
information in the Contract (tpctm1600m000) session. Price Inquiry Starts the Price Inquiry (tdpcg0250m000) session. RFQ Negotiations Starts the RFQ Negotiations (tdpur1606m000) session. Response Sets the status of the response line to Responded. No Response Sets the status of the response line to No Response. No Bid Sets the status of the response line to No Bid. Accepted Sets the status of the response line to Accepted. Rejected Sets the status of the response line to Rejected. Reopen Response Sets the status of a response line with the No Response, No Bid, Accepted, or Rejected status to Responded or Negotiating, which means the response line can be
updated again. Recalculate Price/Discounts RFQ Line Starts the Recalculate Price and Discount (tdpcg0240s000) session. Recalculate Price/Discounts Entire RFQ Starts the Recalculate Price and Discount (tdpcg0240s000) session. Subjective Criteria Starts the RFQ Response - Subjective Criterion Scores (tdpur1195m000) session in which you can
specify certain gradings for the response line, which are taken into account
when you compare response lines in the RFQ Response Ranking based on Criteria Set (tdpur1806m000) session. Compare... Starts the Compare RFQ responses (tdpur1110m000) session. Convert... Starts the Convert RFQs (tdpur1202m000) session. Process Non-Converted RFQ Responses Starts the Process Non-Converted RFQ Responses (tdpur1223m000) session. Order Pegging Starts the Browse Order Pegging (cprrp0740m000) session. Manufacturer Part Numbers Starts the Manufacturer Part Numbers (tdipu0145m000) session. All Responses Displays all response lines. Open Responses Only displays the open response lines, which means the line
status is not Processed.
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