Component handling - component lines

If you handle components using component lines, you can copy a bill of material (BOM) to the lines of a sales order using the Copy Bill of Material to Sales Order (tdsls4812s000) session. You can also manually enter sales order lines for components. If the sales order line contains a phantom item or a component item to which lower level components are linked, component lines are written to the Sales Order Line Components (tdsls4163m000) session.

To view the component lines, click Sales Order Line - BOM Components in the Sales Order Lines (tdsls4101m000) session. The Sales Order Lines - Components (tdsls4601m000) session is started in which you can view, enter, and maintain the component lines that are linked to a specific sales order line. From this session, you can complete all activities and actions that are applicable for a component line.

Note

In the Sales Order Main Items (tdsls4561m000) session, you can view the main item based on which a sales order line is generated in the copy bill of materials (BOM) to sales order process. To start the Sales Order Main Items (tdsls4561m000) session, click Sales Order Main Items on the appropriate menu of the Sales Order Lines (tdsls4101m000) session.

Delivery
  • Warehousing
    After the sales order line components are released to Warehousing, the warehousing activities on the individual components take place. Based on the sales order line's Shipping Constraint, Warehousing ships the (individual) components after which the component lines are delivered. For more information, refer to Overview of kit handling in Warehouse Management.
  • Purchase Control
    Sales order lines or sales order line components can also be directly delivered. If a purchase order is generated for a component, each sales order component line is linked to a purchase order line. After receipt of the individual components in Purchase Control, the component lines are delivered.

    The link between the generated purchase order line and the sales order component line can be viewed in the following sessions:

    • Purchase Order Line - Linked Information (tdpur4502s000)
    • Sales Order Line Components (tdsls4163m000)

Deliveries are stored by component in the Sales Order Line Component Actual Deliveries (tdsls4166m000) session. When the quantity of delivered components constitutes a complete sales order line item, the sales order line can be invoiced.

Component back orders

Back orders are created when final shipment is registered for a part of the ordered quantity of a component line in the Sales Order Line Component Actual Deliveries (tdsls4166m000) session.

Back orders can be manually confirmed in the Sales Order Line Component Potential Backorders (tdsls4164m000) session or can be automatically confirmed if the Confirm Component Backorders Automatically check box is selected in the Sales Order Parameters (tdsls0100s400) session.

After the back order is confirmed, LN generates a new component line with the Backorder check box selected in the Sales Order Line Components (tdsls4163m000) session.

Returns

Complete sales order line items with linked components and individual components can be returned by a return order.

  • Complete sales order line items
    After you have created a sales order header with a sales order type for return orders and have defined the Original Document Type and Original Document No fields, click Copy from Original Document to select a sales order line from the actual or history data. The selected sales order line and the linked component (history) lines are copied to the return order. The sales order line is not updated with delivery information before all components are finally received in Warehousing or Purchase Control. No surplus evaluation takes place for complete sales order line item returns and they are invoiced with a quantity of zero. Based on the actual cost of goods sold of the components, an amount is defaulted to the Change Prices and Discounts of Sales Invoice Lines (tdsls4132m000) session in which you can invoice an amount.
  • Individual components
    To return individual components, dependent on the value of the Original Document Type, the following sessions are started from which you can select the lines of the original document to be copied to the current order:
    • Order
      After you select an Original Document No from the Sales Order Lines (tdsls4101m000) session and click Copy from Original Document on the sales order header, the Sales Order Actual Delivery Line History (tdsls4556m000) session is started if you copy from history; if you copy from the actual data, the Sales Order Lines (tdsls4101m000) session is started. Both sessions have a button to zoom to the component lines. From the Sales Order Line Components History (tdsls4553m000) session or the Select Sales Order Line Components for Copying (tdsls4563m100) session, you can select a component line that is copied as a sales order line to the return order.
    • Shipment
      When you select an Original Document No from the Sales Order Invoice Lines (tdsls4106m100) session, you can zoom to the linked shipments in the Select Sales Order Line Component Actual Deliveries for Copying (tdsls4566m100) session. On the sales order header, click Copy from Original Document to select a shipment from the Select Sales Order Line Component Actual Deliveries for Copying (tdsls4566m100) session that is copied as a sales order line to the return order.
Note

You can also return goods by manually entering negative order quantities for components and main items. If you enter a negative quantity in the Copy Bill of Material to Sales Order (tdsls4812s000) session, you can also create a return order for main items.

The link between the return order and the original order can be viewed in the following sessions:

  • Linked Order Line Data (tdsls4102s200)
  • Sales Order Line Components (tdsls4163m000)
Surplus

If components are delivered, but the quantity of delivered components is not enough to complete at least one sales order line item, the components are referred to as surplus. Surplus information, which you can view in the Sales Order Line Component Surplus (tdsls4567m000) session, is registered by component and is used to determine which order line items can be invoiced.

Surplus is updated when you do the following:

  • Deliver a new shipment.
  • Manually change a component line and process the changes by clicking Submit Changes on the appropriate menu of the Sales Order Lines - Components (tdsls4601m000) session.
  • Change the BOM and process the changes using the Process BOM changes to Sales Order (tdsls4263m000) session.
Note
  • If surplus exists for an order line, you can use the Delayed Components (tdsls4567m100) session to view the components that delay the invoicing of a complete sales order line item.
  • If surplus becomes obsolete, for example because of termination of an order line or BOM changes, you can invoice a surplus quantity in the Change Prices and Discounts of Sales Invoice Lines (tdsls4132m000) session.

For more information, refer to Surplus handling.

BOM changes

BOM changes can become effective during the order lead time. For example, components are added, deleted, and changed.

If BOM changes apply for open sales orders with sales order line components that are Free or In Process, these changes can be processed to the sales order (component) lines. The change process ensures that, for example, expired components or components that require lower net quantities are no longer shipped.

Use the Process BOM changes to Sales Order (tdsls4263m000) session to process the engineering BOM changes to sales orders.

Invoicing

When the quantity of delivered components constitutes a complete sales order line item, an invoice line is created in the Sales Order Invoice Lines (tdsls4106m100) session and the sales order line is updated. If the last invoice line is created, which can be for a complete sales order line item or for surplus, the Actual Delivery Date and the Delivery Log Date are updated for the sales order line, which you can view in the Sales Order Invoice Line (tdsls4106m000) session.

If a surplus quantity must be invoiced, an invoice line is created with a delivered quantity of zero for the sales order line. The defaulted invoice amount for such a line is the actual cost of goods sold of the delivered component lines. The invoice quantity and the price are zero. Before you can release the invoice line to Invoicing, you must first manually confirm this surplus quantity in the Change Prices and Discounts of Sales Invoice Lines (tdsls4132m000) session.

Note
  • Multiple actual delivery lines/invoice lines can exist for one sales order line. This means that the Actual Delivery Line Sequence Number increases together with the Invoice Line number.
  • Each time an invoice line is inserted, the sales order line is updated with the Delivered Quantity, Delivered Amount, and the Total Discount Amount.
  • In Invoicing, you can indicate whether the components and their quantities are printed on the sales invoice.
  • For staggered consignments, in the Intrastat Transactions (tccom7171m000) session, transactions are logged for the Intrastat declaration when shipments are confirmed for the components. These records have the Awaiting Final Shipment status. When all component deliveries took place for a specific sales order line and the total of the invoice(d) amounts is clear, this total amount is distributed across the logged intrastat records based on valuation price and quantity. You can view the calculated amounts for the intrastat records in the Declaration Invoice Value field of the Intrastat Transactions (tccom7171m000) session. For more information, refer to Valuation price and invoice amounts for staggered consignments.

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