Purchase order approval

After purchase orders are created, purchase order approval is a mandatory step in the purchase order procedure.

You can approve purchase orders:

  • Based on approval rules for a range of purchase orders in the Approve Purchase Orders (tdpur4210m100) session.
  • Manually, for a range of purchase orders in the Approve Purchase Orders (tdpur4210m100) session.
  • Manually , for a specific purchase order. To approve a specific purchase order, click Approve on the appropriate menu of the Purchase Orders (tdpur4100m000) session, or the Purchase Order - Lines (tdpur4100m900) session. If the Approval Rules Mandatory check box is selected in the Purchase Order Parameters (tdpur0100m400) session, this command is disabled.
Approval rules

You can validate purchase orders against approval rules before their status can become Approved. These rules enable you to specify conditions based on which purchase orders are approved.

To use approval rules, take the following steps:

  1. Specify a number group for approval rules in the Number Group for Approval Rules field of the Purchase Order Parameters (tdpur0100m400) session.
  2. Specify the Basis for Approval Rule field as Acceptance or Exceptions in the Purchase Order Parameters (tdpur0100m400) session.
  3. Specify whether or not it is mandatory to check the approval rules before purchase orders can be approved in the Approval Rules Mandatory field of the Purchase Order Parameters (tdpur0100m400) session.
  4. Specify the approval rules in the Approval Rules (tdpur0191m000) session.
  5. If you want to validate purchase orders against approval rules before their status can become Approved, select the Apply Approval Rules check box in the Approve Purchase Orders (tdpur4210m100) session.
Note
  • You cannot approve purchase orders that are waiting for commingling before they are actually commingled. For more information, refer to Overview of purchase order commingling.
  • If the Use Confirmation check box is selected in the Order Terms and Conditions (tctrm1130m000) session, or the Buy-from Business Partners (tccom4120s000) session, you cannot approve purchase orders before the Confirmed Quantity and Order Confirmation Date fields are filled on the purchase order line(s).
  • When a purchase order is approved, flexible purchase order processing can start. For more information, refer to Flexible purchase order processing.

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