Backorders - automatic confirmationIf the Confirm Back Orders Automatically check box is selected in the Purchase Order Parameters (tdpur0100m400) session, LN automatically confirms backorders. Received quantity is less than ordered A distinction is made for items that are received for:
Note For regular purchase orders, the Combine Open Backorders check box in the Purchase Order Types (tdpur0194m000) session determines whether or not several backorder lines are consolidated into one open backorder line for a purchase order line detail. Regular purchase orders If you enter a purchase order and release it to Warehousing, its status is In Process. After the purchase order is released to Warehousing, receipts are carried out in the Warehouse Receipts (whinh3512m000) session. On the Lines tab of this session, you must enter the quantity of goods received in the Received Quantity in Receipt Unit field. If the expected quantity is more than the received quantity and the receipt is final and confirmed, LN generates a backorder and automatically confirms the backorder. When the backorder is confirmed, LN generates a new purchase order line (with the same position number as the original line, but with another sequence number) of Line Type Back Order. When this backorder is confirmed, the purchase backorder line is automatically released to Warehousing. The original purchase order status still is In Process. After the receipt is carried out, the normal procedure for the purchase order type applies. Direct delivery purchase orders If a direct delivery purchase order is generated for a sales order or service order, you can report deliveries back from Purchase Control to Sales Control or Service with the Update Sales/Service Order with Delivery Information (tdpur4222m000) session. If less is received than ordered:
Received quantity is (partially) rejected If inspection is required on the goods, first receipts are carried out in the Warehouse Receipts (whinh3512m000) session and then the goods must be inspected in the Warehouse Inspections (whinh3122m000) session. If the goods are rejected during inspection and the Inventory Disposition check box is cleared in the Inventory Handling Parameters (whinh0100m000) session, a backorder is created for the rejected items. Note If the Inventory Disposition check box is selected in the Inventory Handling Parameters (whinh0100m000) session, you must pay for the items after receipt, even if they must still be inspected. If, in Warehousing, these items are rejected during inspection and returned to the supplier by means of a Return Rejects purchase order, the supplier must be invoiced for the returned rejected goods. Because Warehousing does not communicate rejections for disposition items to the purchase order line, no backorder is created. Backorder lines that are the result of rejection during inspection cannot be automatically confirmed and always result into a potential backorder. The reason for this is that a user must have the time to decide how to handle the rejected inventory that is stored in the reject location of the warehouse, which can also be accepted again. Rejected quantity that is present at the reject location, can be:
Potential backorders can be manually confirmed in the Potential Purchase Back Orders (tdpur4101m700) session. Confirmation can occur before or after a user has decided how to handle the rejected inventory at the reject location. However, if (part of) the rejected goods are accepted again, a user can first adapt the To be Confirmed Backorder Quantity and then confirm the potential backorder. The following applies to the original purchase order line (detail):
Note You can view:
Planned inventory transactions for backorders When a backorder is generated, LN creates a planned inventory transaction in the Planned Inventory Transactions (whinp1500m000) session and the Order - Planned Inventory Transactions (whinp1501m000) session. The value of the Planned Quantity field in these sessions is equal to the quantity that is expected to be received on the backorder.
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