Integration Freight Order Control and Procurement

For companies that want to do their own freight planning, an integration is available between Freight Order Control and Procurement to generate freight orders from purchase orders.

Freight orders can be generated from purchase orders that are manually created, generated by LN, or from purchase orders that originate from a converted supplier quotation.

Quotation settings

To enable the generation of freight orders from purchase orders that originate from a converted supplier quotation and to provide the necessary freight-related information when the quotation is converted to a purchase order, specify the following fields in the Buy-from BP - Quotation (tdpur1506m000) session:

  • Select the Generate Freight Orders check box.
  • Enter a service level in the Service Level field if you want the same service level to be used in the freight order as in the purchase order.
  • Select the Carrier Binding check box if you want the same carrier to be used in the freight order as in the purchase order.
  • Enter a date in the Planned Receipt Date field, which must be considered as the unload date.
Note

Freight orders cannot be generated from quotations, but only from purchase orders. In the Buy-from BP - Quotation (tdpur1506m000) session, you define all freight-related data to provide the necessary information when the quotation is converted into a purchase order in the Convert Quotations to Contracts/Orders/Price Books (tdpur1202m000) session.

Purchase order settings

To enable the generation of freight orders from purchase orders that are manually created or generated by LN, the following settings must be applied in the Purchase Order Lines (tdpur4101m000) session, or the Purchase Order Line Details (tdpur4101m200) session:

  • The Generate Freight Orders from Purchase check box must be selected.
  • The Carrier Binding check box must be selected if you want the same carrier to be used in the freight order as in the purchase order.
  • A service level must be entered in the Service Level field if you want the same service level to be used in the freight order as in the purchase order.
  • A date must be entered in the Planned Receipt Date field. If the purchasing company is responsible for transportation, you must consider this as the unload date, the date when the goods must be available in the warehouse.
  • A planned load date must be entered in the Planned Load Date field. If the purchasing company is responsible for transportation, this is the date on which the suppliers must be ready with the goods on their site. This date can also be considered as the shipment date.
To generate freight orders from purchase orders

The Generate Freight Orders check box in the Item - Purchase Business Partner (tdipu0110m000) initially determines whether freight orders must be generated for a specific combination of item and purchase business partner. You can, however, always determine not to generate, or to generate a freight order for an individual purchase order (detail) line by clearing or selecting the Generate Freight Orders from Purchase check box on the purchase order (detail) line. In the Purchase Order Type - Activities (tdpur0560m000) session, you can define how freight orders are generated.

If the Generate Freight Orders check box is selected in the Item - Purchase Business Partner (tdipu0110m000) session and a purchase order is generated for the item – purchase business partner combination, after approval, LN checks whether Generate Freight Orders (tdpur4220m000) is linked as an activity to the order type in the Purchase Order Type - Activities (tdpur0560m000) session to determine the freight order generation method.

Note

If Generate Freight Orders (tdpur4220m000) is linked as an activity to the order type in the Purchase Order Type - Activities (tdpur0560m000) session and a purchase order is generated, the activity Generate Freight Orders is linked to the purchase order (detail) line in the Purchase Order Line Status (tdpur4534m000) session. In addition, you can view the activity's execution mode and status in the Purchase Order Line Status (tdpur4534m000) session. However, if you decide to clear the Generate Freight Orders check box on the purchase order (detail) line, LN removes the activity Generate Freight Orders from the Purchase Order Line Status (tdpur4534m000) session.

When a freight order is generated from a purchase order (detail) line, the freight order has the status Expected. The information that goes to the freight order contains purely shipping related data, such as planned dates, addresses, shipping constraints, carrier, route, delivery terms, and planning responsibility. If a load plan is created for the freight order, the freight order has the status Planned. The load plan can only be made actual in Freight, and the freight order can receive the status Actual, when the purchase order (detail) line is released to Warehousing.

If the freight order has the status Planned, on the appropriate menu of the Purchase Order Lines (tdpur4101m000) session or the Purchase Order Line Details (tdpur4101m200) session, click:

  • Freight Details, to start the Freight Details (fmlbd3552m000) session, or the Freight Details (fmfoc3501m000) session. In these sessions, you can view freight details, such as information about shipments and loads, the used carrier, the dates that the shipments will be executed and the quantities to be shipped.
  • Purchase Order Line - Linked Information, to start the Purchase Order Line - Linked Information (tdpur4502s000) session. In this session, you can view linked freight orders.
Note

If you want to modify, block, delete or cancel a purchase order and linked freight order, the status of the corresponding freight order must be Expected, Planned, or Actual.

After the Planned Receipt Date is entered on the purchase order (detail) line, Freight determines if the transportation lead time is sufficient to deliver the goods in time. If not, a signal is sent back to the purchase order (detail) line and the user must either change the Planned Receipt Date or select another carrier. It occurs that, due to the type of transport or the availability of the carrier, the Planned Receipt Date differs from the date as entered on the purchase order (detail) line. If you click Printing in the Purchase Orders (tdpur4100m000) session and select Print with Deviation in the Shipment Dates(Dummy for FM), the Print Orders with Deviating Shipment Dates (fmlbd3450m000) session starts. In this session, you can generate a difference report that provides an overview of all orders for which the dates from the origin are not the same as those in the load plan of Freight.

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