Changing/acknowledging orders

A purchase order of one company is linked to a sales order of another company. Therefore, a change in a purchase order can influence the corresponding sales order, and vice versa. You can specify the handling of change order information.

Change order parameters

The following parameters determine the handling of change order information:

Sales Order Parameters (tdsls0100s400)	Purchase Order Parameters (tdpur0100m400)
Prompt for Change Codes	Prompt for Change Codes
Change Codes Mandatory	Change Codes Mandatory
Automatic Assignment of Change Order Sequence Numbers	Automatic Assignment of Change Order Sequence Numbers
Default Change Reason Code for Add Order Line	Default Change Reason Code for Add Order Line
Default Change Type for Add Order Line	Default Change Type for Add Order Line
Default Change Reason Code for Change Order Line	Default Change Reason Code for Change Order Line
Default Change Type for Change Order Line	Default Change Type for Change Order Line
Default Change Reason Code for Cancel Order Line	Default Change Reason Code for Cancel Order Line
Default Change Type for Cancel Order Line	Default Change Type for Cancel Order Line

Step 1. To change a purchase order (line)

When a sold-to business partner changes a purchase order, the following fields can be filled in the Purchase Orders (tdpur4100m000) session:

Change Reason
Change Type
Change Order Sequence

When a sold-to business partner changes a purchase order line, the following fields can be filled in the Purchase Order Lines (tdpur4101m000) session:

Change Reason Lines
Change Type Lines
Change Order Sequence

Step 2. To communicate the changes

The sold-to business partner must inform the buy-from business partner about the changes on the purchase order (line). The sold-to business partner can, for example, inform the buy-from business partner by telephone, EDI message, mail, or another way.

Step 3. To implement the changes

If the buy-from business partner agrees with the changes, the same changes must be made to the corresponding sales order (line). To acknowledge the changes, the buy-from business partner must fill in:

The Sales Acknowledgment field in the Sales Orders (tdsls4100m000) session in case of an order change.
The Sales Acknowledgment field in the Sales Order Lines (tdsls4101m000) session in case of an order line change.

The buy-from business partner can also make changes to the requested changes. In this case, the buy-from business partner can overwrite the changes. After the sales order(line) is updated by the buy-from business partner, this partner will send the sold-to business partner the acknowledgment (of the changes).

When a buy-from business partner changes sales order (line), you can read the procedure above with the sold-to business partner changed into the buy-from business partner and the Purchase Orders (tdpur4100m000) and Purchase Order Lines (tdpur4101m000) sessions substituted with the Sales Orders (tdsls4100m000) and Sales Order Lines (tdsls4101m000) sessions, and vice versa.

Example

If you use electronic data interchange (EDI) to communicate changes, you can view the latest change order sequence number received from the buy-from business partner in the Supplier Change Order Sequence of the Purchase Orders (tdpur4100m000) session and from the sold-to business partner in the Customer Change Order Sequence field of the Sales Orders (tdsls4100m000) session.

Example

Printing changes

You can reprint a changed purchase order. You can also print only the changes. The Print Purchase Order by Exception check box in the Buy-from Business Partners (tccom4120s000) session determines which changes are printed.

You can also reprint a changed sales order and print only the changes. The Acknowledge by Exception check box of the Sold-to Business Partners (tccom4110s000) session determines which changes are printed.

EDI and printing new lines and/or changes

If you use EDI and have already printed an order, the following restriction is valid: you can only print new order lines and/or order(line) changes if the Change Type field is filled in the order or order line sessions.

Note

You can check if an order is already printed in the Purchase Order Line Status (tdpur4534m000) session or Sales Order Line Status (tdsls4534s000) session. You can always go back to the order or order line sessions to fill the Change Type field if you want to print the new order lines and/or changes.