Purchase order/schedule history

You can use purchase order/schedule history to track creations and modifications to purchase orders/schedules. You can keep certain information after the original purchase order/schedule is removed.

Orders/schedules that are created, canceled, and fully processed are registered in history if the following apply:

For purchase orders, the Log Order History and Log Actual Order Receipt History check boxes are selected in the Purchase Order Parameters (tdpur0100m400) session.
For purchase schedules, the Log Schedule History and Log Actual Schedule Receipt History check boxes are selected in the Purchase Contract Parameters (tdpur0100m300) session.

The following record types are available in the history sessions:

Intake
The order/schedule line was added, changed, or deleted.
Cancellation
The order/schedule line was canceled.
Turnover
The order line was processed in the Process Delivered Purchase Orders (tdpur4223m000) session, or the schedule line was processed in the Process Delivered Purchase Schedules (tdpur3223m000) session.

Contents of history files

The purchase order/schedule history files contain:

All created purchase order/schedule (line)s. These order/schedule (line)s are the not yet processed order/schedule (line)s.
All invoiced purchase order/schedule (line)s. These order/schedule (line)s are the processed order/schedule (line)s.

The following fields determine if, when, and how and the purchase order/schedule history files are updated

Purchase orders
Field	Retrieved from session
Log Order History	Purchase Orders (tdpur4100m000)
Start Logging History at	Purchase Orders (tdpur4100m000)
Level of Intake Logging	Purchase Order Parameters (tdpur0100m400)
Log Actual Order Receipt History	Purchase Order Parameters (tdpur0100m400)
Purchase schedules
Field	Retrieved from session
Log Schedule History	Purchase Schedules (tdpur3110m000)
Level of Intake Logging	Purchase Contract Parameters (tdpur0100m300)
Log Actual Schedule Receipt History	Purchase Contract Parameters (tdpur0100m300)

For purchase schedules, history logging always starts during approval.

Clearing history files

You can restrict the total amount of history data with the Archive/Delete Purchase Order/Schedule History (tdpur5201m000) session.

You must realize that the history files are the base for statistics. If you clear the history files, check if the statistics are fully updated. You cannot fully update the statistics if the history files are cleared before the update.

Note

You cannot modify the history data. It is only used for information purposes.