| | Item - Purchase (tdipu0101m000)Use this session to view, enter, and
maintain purchase related data by item. In this session you can only maintain and display purchase
related data by item. This data is linked to an already defined item in the Item - General (tcibd0101s000) session. Item In LN,
the raw materials, subassemblies, finished products, and tools that can be
purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one kit,
or exist in multiple product variants. You can also define nonphysical items, which are not held
in inventory but can be used to post costs or to invoice services to customers.
The following are examples of nonphysical items: - Cost items (for example, electricity)
- Service items
- Subcontracting services
- List items (menus/options)
Note If the warehouse is WMS controlled, and the Inbound BOM/List Items check box is cleared for the
warehouse in the WMS Integration Parameters (whwmd2105m000) session, you
cannot enter a list item of the type kit in this
field. Search Key I A keyword that is used for searching. A search argument is
usually linked to a description. Item Type A classification of items used to identify if the item is, for
example, a purchased item, a manufactured item, or an equipment item. Depending
on the item's type, certain functions will only apply to that item. Default value This field is defaulted from the Item Type field in the Item - General (tcibd0101s000) session. Actual Item Type The item type that is valid at the current date and time. Note Most of the time, this field is equal to the Item Type field of the Item - General (tcibd0101s000) session. However, this field can have a different
value if the item type of a purchased or manufactured item is temporarily
changed, which you can perform by clicking Date Effective Item Data on the appropriate menu. Buy-from BP The business partner from whom you order goods or services;
this usually represents a supplier's sales department. The definition includes
the default price and discount agreements, purchase-order defaults, delivery
terms, and the related ship-from and invoice-from business partner. Default value If this field is filled, LN takes this field as
the default value for retrieving a buy-from business partner when a purchase
order is generated. The searching logic to retrieve a buy-from business
partner is as follows: - From the Buy-from BP field in the Item - Purchase (tdipu0101m000) session.
- From the Buy-from BP in the Item - Purchase Business Partner (tdipu0110m000) session that is:
- Set to Single Source in the Item - Purchase Business Partner (tdipu0110m000) session.
- Linked to an Item in the Item - Purchase Business Partner (tdipu0110m000) session.
- From the Buy-from BP in the Item - Purchase Business Partner (tdipu0110m000) session that is:
- Set to Preferred in the Preferred field of the Item - Purchase Business Partner (tdipu0110m000) session.
- Linked to an Item in the Item - Purchase Business Partner (tdipu0110m000) session.
- From the Buy-from BP in the Item - Purchase Business Partner (tdipu0110m000) session that is:
- Set to Single Source in the Item - Purchase Business Partner (tdipu0110m000) session.
- Linked to an Item Group in the Item - Purchase Business Partner (tdipu0110m000) session.
- From the Buy-from BP in the Item - Purchase Business Partner (tdipu0110m000) session that is:
- Set to Preferred in the Preferred field of the Item - Purchase Business Partner (tdipu0110m000) session.
- Linked to an Item Group in the Item - Purchase Business Partner (tdipu0110m000) session.
Note When a purchase order is generated by Enterprise Planning, this
field is not used. As a result, Enterprise Planning starts with number two when
searching for a buy-from business partner. Buyer The employee of your company who is the contact to the
concerned buy-from business partner. The buyer is also known as the purchasing
agent. Vendor Rating If this check box is selected, the item is included at
the time of vendor rating processing. Export License Required If this check box is selected, an export license is required for the item. Note This check box is only visible if the Export Licenses check box is selected in the Project Pegging Parameters (tcpeg0100m000) session. Purchase Unit The unit in which you purchase an item, also referred to as
the purchase quantity unit. Purchase Price Unit The item unit in which an item's purchase price is expressed.
This unit can differ from the item's inventory unit. Note When the purchase price unit is changed, the purchase
prices are recalculated automatically. Purchase Currency The monetary unit in which the purchase price is expressed. Note When the purchase currency is changed, the purchase prices
are recalculated automatically. Purchase Price The price you pay for an item, expressed in the purchase
currency. Price in Home Currency The results for this field per currency system are: Dependent currency system: This field and the View Other Currencies button are always unavailable. Single currency system: This field and the View Other Currencies button are always unavailable. When the transaction
currency is equal to the home currency, the price is also displayed in this
field. When the transaction currency is unequal to the home currency, the price
is not displayed in this field. Independent currency system with a transaction currency
equal to one of the three home currencies: You can use the View Other Currencies button to display the price in one of the two home
currencies that is different from the transaction currency. You can also change
the price in home currency. LN stores the price in home currency. Independent currency system with a transaction currency
different from the three home currencies: This field is always unavailable. From the Tools menu, choose Rotate Currency to switch home currencies.. LN does not store the
price in the home currency.
Price in Home Currency One of a company's base currencies in which LN registers and
reports amounts. In a multicurrency system, up to three home currencies can
be defined: Note From the Tools menu, choose Rotate Currency to switch home currencies. Tax Code A code that indentifies the tax rate and which determines how LN calculates and
registers tax amounts. Invoice by Stage Payments If this check box is selected, the item must invoiced
by stage payments. Default value If no business partner is linked to the current item in the Items - Purchase Business Partner (tdipu0110m000) session, the setting of this check
box is defaulted to the Invoice by Stage Payments check box in the RFQ Responses (tdpur1506m000) and Purchase Order Lines (tdpur4101m000) sessions. Purchase Price Group A group of items to which the same pricing characteristics
apply. Source of Price The method used to calculate the item's subcontracting
purchase price or subcontracting cost price. Note You can specify a value in this field if: Subcontracting Purchase Price Note This field can be used only if: - The item is a Subcontracted Service item
- The item is a subassembly, which you can define in the Subassembly field of the Item - General (tcibd0101s000) session
This field is also used for calculating the subcontracting
operation costs in the Cost Price Calculation module of Manufacturing. In addition, for the following subcontracting types, the
following are applicable: Operation subcontracting The subcontracting purchase price can be used only if the Source of Price field is Price Book / Contract. Item subcontracting The subcontracting purchase price can be used, because for
item subcontracting, the subcontracting price is always based on the Price Book / Contract method.
Price in Home Currency LN uses this field for the following subcontracting types: Operation subcontracting The subcontracting purchase price can be used only if the Source of Price field is Price Book / Contract. Item subcontracting The subcontracting purchase price can be used, because for
item subcontracting, the subcontracting price is always based on the Price Book / Contract method.
Note This field is also used for the calculation of the
subcontracting operation costs in Manufacturing. Requisition Mandatory If this check box is cleared, Shop Floor Control can
immediately generate a subcontracting purchase order for the operation. No
purchase requisition is required. Note This check box can be selected only if the item is a Subcontracted Service item. Purchase Text If this check box is selected, a purchase text is added
to the item. Purchase Stat. Group A group of items for which statistical information is collected
and represented. Purchase Office A department in your organization that is responsible for
buying the materials and services needed by your organization. You assign
number groups to the purchase office. In this way, you can assign serial numbers to: - Purchase orders
- Purchase schedules
- Requests for quotations
- Purchase contracts
You can also define a default warehouse where goods ordered by
the purchase office must be delivered. Del. Tolerance (-) The number of days early that a supplier can make a delivery. Note Deliveries under this limit will be signaled/blocked. Del. Tolerance (+) The number of days late that a supplier can make a delivery. Note Deliveries over this limit will be signaled/blocked. Qty. Tolerance (-) The percentage that the received quantity may be less than the
ordered quantity. Default value LN retrieves the default value from the Qty. Tolerance (-) field of the Item - Purchase Defaults (tdipu0102m000) session. This value serves as the default value for the Receipt Quantity Tolerance (-) field of the Item - Purchase Business Partner (tdipu0110m000) session. Qty. Tolerance (+) The percentage that the received quantity may be more than the
ordered quantity. Default value LN retrieves the default value from the Qty. Tolerance (+) field of the Item - Purchase Defaults (tdipu0102m000) session. This value serves as the default value for the Receipt Quantity Tolerance (+) field of the Item - Purchase Business Partner (tdipu0110m000) session. Hard Stop on Date The way in which LN must react to a receipt that does not meet
the time tolerances. Note This field is defaulted to the Time field of the Inbound Order Lines (whinh2110m000) session, when: - A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session.
- A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session.
Hard Stop on Quantity The way in which LN must react to a receipt that does not meet
the quantity tolerances. Note This field is defaulted to the Quantity field of the Inbound Order Lines (whinh2110m000) session, when: - A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session.
- A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session.
Supply Time The total time required to obtain an item that is forecasted.
This time is used to calculate an item's order lead time, based on which a
company takes commitment decisions and executes capacity planning and order
management. Example For item A, the supplier communicated a supply
time of 50 days. This is in fact a reduced lead time and is only
possible because a three year forecast is sent to the supplier for this item.
If additional quantities are needed, which are not included in the forecast,
the supplier needs the full supply time, which is 300
days. Unit for Supply Time The unit in which the supply time of the item is expressed. Warehouse A place for storing goods. For each warehouse, you can enter
address data and data relating to its type. Note The warehouse for this item cannot be overruled: - When issues and receipts are processed.
- On a purchase order.
Accessories Allowed If this check box is selected, accessories are
defined for this item. Release to Warehouse If this check box is selected, the receipt of this
purchased item is booked in Warehousing. If this check box is cleared, the receipt of this
purchased item is booked in Purchase Control. Note - If the purchase item is a physical item, this check box is
unavailable and selected, because physical items must always be released to Warehousing.
Physical items are all items except items of type Cost, Service, Equipment, and Subcontracted Service.
- If the purchase item is a cost item a service item, or a Subcontracted Service, this check box is available. So,
you can decide per item whether it is released to Warehousing or not.
- If the purchase item is an Equipment item, this check box is always cleared and
unavailable.
- This check box is used to determine whether the Warehouse field of
the Purchase Order Lines (tdpur4101m000) session can be left empty.
Inspection If this check box is selected, the item must be
inspected on receipt. Note When you create a purchase order line for the item, by
default, the Inspection check
box in the Purchase Order Lines (tdpur4101m000) session receives the same value as the Inspection check box in the Items - Purchase Business Partner (tdipu0110m000) session. If no combination of item
and business partner is specified in the Items - Purchase Business Partner (tdipu0110m000) session, the Inspection check
box in the Purchase Order Lines (tdpur4101m000) session is selected only if the same check
box is also selected in the Ship-from Business Partner (tccom4121s000) and Item - Purchase (tdipu0601m000) sessions. Multiple Manufacturer Item If this check box is selected, you can maintain
multiple manufacturers for an item - business partner combination. If this check box is cleared, you
can define only one manufacturer for an item - business partner combination. Multiple manufacturer items are mostly used by companies
that buy components that have similar or the same specifications or quality,
from various intermediate suppliers. If the ordered quantity is less than the
minimum quantity that you can order from a manufacturer, you cannot directly
buy from the manufacturer, but you must buy the components from an intermediate
supplier. This supplier can obtain the components from several approved
manufacturers. Note - If this check box is selected, you can enter item
manufacturer information in the Item - Manufacturer (tdipu0130m000) session and define a preferred manufacturer for the
item supplier combination in the Item - Purchase Business Partner (tdipu0110m000) session.
- You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an
item. The MPN Item functionality is the preferred and most extensive
functionality.
Effective Date by Change Order If this check box is selected, you indicate that the
effectivity of the item manufacturer combination is controlled by Data Management. In this case, the following fields in the Item - Manufacturer (tdipu0130m000) session cannot be defined manually, but are Data Management controlled: - Effective Date
- Expiry Date
- Status
- Blocking Reason
Multiple Change Orders If this check box is selected, you allow LN to simultaneously
store multiple change orders for a manufacturer before processing them. Multiple Manufacturer Item Check Use this field to select the type for checking the
manufacturer's validity. Note This check box only applies if the Multiple Manufacturer Item check box is selected in the Item - Purchase (tdipu0101m000) session. MPN Item Note - You can select this check box only if the Manufacturer Part Numbers check box is selected in the Implemented Software Components (tccom0100s000) session.
- You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an
item. The MPN Item functionality is the preferred and most extensive
functionality.
- If the warehouse is WMS controlled, and the Manufacturer Part Numbers check box is cleared for
the warehouse in the WMS Integration Parameters (whwmd2105m000) session, you cannot select this check box.
Check Approved Source List If this check box is selected, the buy-from business
partner selected on the purchase order/document must be an approved supplier
for the item. This means that the Item - Buy-from BP status field must be set to Approved in the Item - Purchase Business Partner (tdipu0110m000) session. It depends on the following settings whether you can create
a purchase order line: | Value of the Check Approved Source List check box in the Item - Purchase (tdipu0101m000) session | selected | selected | selected | cleared | cleared | | Existence of a record in Item - Purchase Business Partner (tdipu0110m000) session | no | yes + approved | yes + not approved | no | yes + approved | | Creation of a purchase order line | no | yes | no | yes | yes |
Note If a record is blocked in the Item - Purchase Business Partner (tdipu0110m000) session, you can never create a
purchase order line for the relevant item - business partner
combination. Default value The value of this field is defaulted from the Check Approved Source List check box in the Item - Purchase Defaults (tdipu0102m000) session. Purchase Prices Latest Purchase Price Transaction Date The most recent date on which the item's purchase price was
changed. Average Purchase Price in Home Currency The average purchase price expressed in one of the company's
three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Latest Purchase Price The purchase price that is displayed on the most recent
invoice received for the concerned purchased item. Latest Purchase Price in Home Currency The latest purchase price expressed in one of the company's
three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Landed Cost Prices Latest Landed Cost Price Transaction Date The most recent date on which the item's landed cost price was
changed. Average Landed Cost Price An item's average landed cost price. The average landed cost
price is based on cumulative purchases or on the current inventory, as
specified in the Method of Calculating Average Landed Cost Price field of
the Landed Costs Parameters (tclct0100m000) session. Average Landed Cost Price in Home Currency The average landed cost price expressed in one of the
company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. Latest Landed Cost Price An item's latest landed cost price. Latest Landed Cost Price in Home Currency The latest landed cost price expressed in one of the
company's three home currencies. Note From the Tools menu, choose Rotate Currency to switch home currencies. | |