To use an accounting office

The accounting office

To group or distinguish transactions by department in a company of the type Financial, you can define one or several accounting offices.

The type of data that you can group by department is mainly:

  • Manually entered sales invoices.
  • Trade notes.
  • Business partner financial data, such as the bank relation, the payment method, and the control accounts and other ledger accounts defined for the financial business partner groups in Accounts Receivable and Accounts Payable.

The accounting office determines, among other things, the control accounts for the various transactions in Accounts Receivable and Accounts Payable. Because the control accounts must not be changed, once you have selected an accounting office for a financial company and saved the details, you cannot change the accounting office. This also applies if you select no accounting office for the financial company. You cannot select an accounting office for the financial company at a later stage.

To use the default business partner financial data

You can use the accounting office to link a specific set of business partner financial data to the financial company. Two ways exist to use the default business partner financial data for the financial company:

  • Select no accounting office for the financial company. In other words, in the Company Parameters (tfgld0503m000) session, leave the Accounting Department field empty.
  • Select an accounting office for the financial company, however, do not define specific financial business partner data for the accounting office. This is the preferred method.

In Invoicing, you can manually enter invoices in the Manual Invoice Data (cisli2120s000) session. You must enter a department for the invoice. The department is one of the aggregation criteria. If you defined multiple accounting offices for the company, you can select one of these. By default, LN uses the company's default accounting office to post the invoices.

In a company of type Financial, you must use an office of type Accounting Office.

In a company of type Both, you can use the following department types as accounting office:

  • Sales Office.
  • Purchase Office.
  • Accounting Office.

The operational company of the selected department must be the current company.

You must define the accounting office as a key entity of an enterprise unit. In a company of type Financial, you can link the accounting office to any enterprise unit that is linked to the financial company.

You can create accounting offices as described in To create an accounting office.

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