Defining employees

You need not register all your employees in LN. However, you must specify these employees:

  • The employees whose hours must be accounted for in:

    • The Hours and Expenses module of People.
    • The Cost Accounting module of Financials.

  • The employees that you must assign to the business partners. For example, you must assign:

    • A credit analysts to invoice-to business partners.
    • A purchase contact to buy-from business partners.
    • A contact to sold-to business partners.

  • Employees with a specific assignment, such as:

    • A planner
    • A buyer
    • A sales representative

Special assignments occur in all the LN packages.

You define the employees in the Employees - General (tccom0101m000) session. On the appropriate menu, you can start various sessions to define the employee's skills, role, and so on.

After you have defined an employee, you can also use the Employees Dashboard (bpmdm0101m100) session to define and view the employee's further details.

Departments

You must assign the employees to departments such as service centers and work centers. LN uses this information for production planning and capacity calculation.

Skills

LN uses the employees'skills information for resource planning in Quality and in Service. You can use the following sessions to define skills and link them to the employees:

  • Skills (tcppl0110m000).
  • Skills by Employee (tcppl0120m000).
Roles

You can use roles to specify the employees' position and their authorizations to perform specific tasks and processes, or to access specific data. You can assign the roles to groups of users or to individual users.

To define roles and assign the roles to the users, use these sessions:

  • Roles (tcppl0160m000).
  • Roles by Employee (tcppl0170m000).
Groups

To simultaneously assign roles to multiple employees, you can specify groups of employees and assign roles to the groups in these sessions:

  • Roles (tcppl0160m000)
  • Teams (tcppl0140m000)
  • Employees by Team (tcppl0150m000)
  • Roles by Team (tcppl0180m000)
Note

You can assign roles to employees in two places:

  • In the Roles (tcppl0160m000) session. These roles are used in Data Management.
  • In the Authorization Management System module. These roles are used in the Configuration Control module.
Examples of employees with specific assignments
  • Planner, in the Item Base Data and Inventory Analysis modules
  • Shop floor planner, in the Item Base Data and Inventory Analysis modules
  • Buyer, in the item ordering data in the Item Base Data module
  • Buyer, in the Purchase Control module
  • Sales representative, in the Sales Control module
  • The employees in the Relations Management module
  • The credit analysts that you link to the invoice-to business partners
  • The purchase contacts that you link to the buy-from business partners
  • The project employees that are part of the project's resources and that contribute to the project labor costs
  • The maintenance employees and support engineers in Service
  • The sales representatives that are responsible for service order quotations in Service

Related topics