Cash Management

Cash Management manages all cash-related transactions, which mainly consists of payments to and receipts from business partners. All transactions can be entered manually, but electronic banking capabilities are also available for processing automatic payments, direct debits, and electronic bank statements.

  • Payment and receipt methods

    Several methods are available to pay open purchase invoices and to collect the payments on open sales invoices. For example, you can use bank transfers, checks, trade notes, payment slips, and automatic payments/ direct debits.

  • Bank distribution

    You can use several bank relations and agree on different terms and conditions separately with each bank.

  • Electronic bank statements

    Some banks provide bank statements in electronic form, on disk, tape, or provide statements over the Internet or by modem. This electronic bank statement can be imported into LN to enable automatic processing of bank transactions. Bank statement lines and open entries can be matched automatically.

  • Evaluated receipt settlement (ERS)

    You can initiate payments based on the deliveries done by the supplier. The payments to be made are recorded in advance in a remittance advice EDI message and are sent to the supplier who will subsequently be able to reconcile the relevant open entries.

  • Standing orders

    You can create standing orders for payments not linked to a purchase invoice, such as cost transactions or advance payments. For example, you can use a standing order to pay rent or vehicle leasing costs every period, without receiving an invoice or if you receive the invoice after the payment due date.

  • Payment authorization in Cash Management – setup

    In Cash Management, you can set up this authorization data for a user:

    • Maximum amounts which the user can pay to a pay-to business partner.
    • Maximum amounts or full authorization for non-invoice related free payments such as advance and unallocated payments, standing orders and cash transactions.
    • Maximum amounts or full authorization for bank cost amounts.
    • Maximum positive and negative amounts per invoice for which the user can create payment difference transactions.
    • The kind of user for payments and direct debits.
    • Authorizations to approve payment batches created by the same user or the batches created by others.
    • The maximum amount that can be approved by the user for a payment batch.
    • Default tolerances for payment differences for payment batches and direct debit batches by an authorized user.
  • Cash forecast

    You can generate, view and print a cash forecast based on the following:

    • Manual invoices and interest invoices (based on due date, expected cash date, or average receipt period)
    • Sales orders
    • Project orders (installments that were not yet invoiced)
    • Sales quotations (based on expected quotation’s success rate)
    • Purchase invoices (based on payment schedule, due date, expected cash date, or average payment period)
    • Purchase orders
    • Standing orders
    • Budget - To create a cash forecast for a specific purpose, such as salary payments, you must first create the associated budget.