EDI business document Delivery

If the Generate ASNs Automatically check box is selected in the Inventory Handling Parameters (whinh0100m000) session, the Freeze/Confirm Shipments/Loads (whinh4275m000) session prepares the outgoing Advance Shipment Notification (ASN) message. If the Generate ASNs Automatically check box is cleared, you must use the Confirm Outbound ASN (whinh4230m100) session to prepare the outgoing Advance Shipment Notification (ASN) message.

An Advance Shipment Notification (ASN) message can be sent using the Direct Network Communication (ecedi7205m000) session. A report is provided that shows which EDI messages have been generated. External EDI business partner messages are placed in the appl_from subdirectory under the directory specified for the network. Translation software will retrieve the message. Internal EDI business partner messages are stored in the appl_comm subdirectory.

An advance shipment notice (ASN) is an unconfirmed receipt. When the ASN correctly reflects the contents of the shipment and is confirmed, the ASN becomes a receipt. The receipt process is faster when an ASN is received electronically, because data entry time is reduced and the chance of errors is also decreased. In the Warehouse Receipts (whinh3512m000) session, a selected shipment notice automatically populates the receipt data with the data from the shipment notice.

Validation errors can appear when incoming messages are processed. These errors prevent the message from being updated into the LN application. The entire message is stored in the Saved Messages to be Received table and you can view and correct the message using the Saved Messages to be Received (ecedi7150m000) session.

A unique batch number is assigned to each processing occurrence per each network. The Saved Messages to be Received (ecedi7150m000) session records processed incoming messages. Use this session to display received batch references created when incoming EDI messages are processed successfully or unsuccessfully.

Use the Saved Messages to be Received (ecedi7150m000) session to view and correct data. If you choose to review the messages interactively, or if errors are encountered when message data is validated, an EDI message will not be processed. The unprocessed message is referred to as Saved Messages to Be Received. When you select a record, the saved message data details appear in the Saved Message Data to be Received (ecedi7151s000) session.

After the message data has been corrected, the message must be approved before it can be reprocessed. Use the Approve Saved Messages to be Received (ecedi7250m000) session and the Process Saved Messages to be Received (ecedi7252m000) session to complete the steps required for reprocessing a message.

After the saved message is successfully processed and updated into the LN application with the Process Saved Messages to be Received (ecedi7252m000) session, the saved message is automatically deleted from saved messages to be received.

If you decide not to process the message, you can delete the message with the Print Saved Messages to be Received (ecedi7450m000) and/or Delete Saved Messages to be Received (ecedi7251m000) sessions. You can access both sessions from the Application menu in the Saved Messages to be Received (ecedi7150m000) session.

Advance shipment notices can be used to populate receipt data in the Warehouse Receipts (whinh3512m000) session. If any discrepancy exists between the quantity shown on the shipment notice and the actual quantity received and recorded, the discrepancy is logged. After the receipt is confirmed, a Receipt Discrepancy Notification message (RDN) is prepared for EDI.

To indicate that the shipment notice was not received prior to the arrival of the goods, use the Shipment Notices (whinh3100m000) session to manually enter a shipment notice with zero quantities.

The Direct Network Communication (ecedi7205m000) session will generate the outgoing Receipt Discrepancy Notification (RDN) message. A report lists the messages that were generated, and for external EDI, the outgoing message (ASCII) files are stored in the appl_from directory for the translation software.

To receive the Receipt Discrepancy Notification (RDN) message, use the Direct Network Communication (ecedi7205m000) session. This session retrieves the RDN message from the appl_to directory, after the ASCII file is placed on the directory by translation software. The message indicates that a discrepancy was found between the quantity indicated on the Advance Shipment Notice (ASN) and the quantity actually received.

The discrepancies between shipments and business partner receipts report compares the values in the discrepancy message with the shipment data and displays the differences and any text that is included. The EDI Information fields at the shipment header, and the shipment line’s text field are updated with the information in the discrepancy message.