Financials and Budget Control

Budget checks can be executed for these financial processes:

• Standing orders
• Recurring journal vouchers
• Journal voucher
• Bank journal
• Reverse journal voucher
• Purchase invoice corrections

To create a standing order and check the budget for a standing order, use these sessions:

1. Cash Management > Manual Cash Transactions > Standing Orders (tfcmg1510m000)
   • Select the business partner code, and click New to create a new standing order.
   • Set the Posting Method to Costs, and specify the transaction amount and tax code in the Transaction Amount and Tax Country/Code fields.
   • On the Payment Details tab, specify the Payment/Receipt Method and Bank codes. Save the changes and from the appropriate menu, click Maintain Posting Data. The Posting Data of Standing Orders/Stand-Alone Pmt (tfcmg1115s000) session opens.
2. Posting Data of Standing Orders/Stand-Alone Pmt (tfcmg1115s000)
   Select the Ledger Account and Tax Country/Code values. Save the changes. The budget exception error occurs.
3. Budget Manager Dashboard (tfbgc3600m000) > Budget Balances (tfbgc3500m000)
   Select the standing order and click the Budget Control Adjustment button. The Budget Control Adjustments (tfbgc2120m000) session opens.
4. Budget Control Adjustments (tfbgc2120m000)
   Select the Budget Account, specify the amount to be added in the Amount field and select the Reason for the adjustment. Click Process to process the adjustment. The budget amount is released automatically.
5. Standing Orders (tfcmg1510m000)
   Review the cleared Budget Exception check box. Click Check Budget for Document to check the budget.
6. Budget Manager Dashboard (tfbgc3600m000)
   Review the budget balances and budget transactions.

To create a recurring journal voucher and check budget for a recurring journal vouchers, use these sessions:

1. Recurring Journal - Transactions (tfgld0140m100)
   • Specify the Recurring Journal code and description.
   • Set the transaction type to Journal Vouchers.
   • Set the dates in the Effective Date To and Effective Date From fields.
   • In the recurring journal vouchers line, select the ledger account from which the amount is transferred and also the ledger account to which the amount is moved. Example, the amount is transferred to Department 2 from Department 1. The transfer can be made any number of times.
   • Set the dates in the Effective Date To and Effective Date From fields.
   • On the Schedules tab, from the appropriate menu, click Create Schedule. The Create Schedule (tfgld0143s100) session opens. Specify schedule data, if necessary.
   • Set the Recurring Journal Status to Approved.
   • Click Generate Recurring Journal Transactions from the appropriate menu. The Generate Recurring Journal Transactions (tfgld0240m000) session opens.
2. Generate Recurring Journal Transactions (tfgld0240m000)
   Click Generate to generate the recurring journal transactions. Finalize the batch.
3. Budget Manager Dashboard (tfbgc3600m000)
   Review the budget balances and budget transactions for the journal voucher.

To create a journal voucher and check the budget for a journal voucher, use these sessions:

1. Transactions (tfgld1101m000)
   Select the transaction with the transaction type set to Journal Vouchers. The Journal Voucher Documents (tfgld0618m000) session opens.
2. Journal Voucher Documents (tfgld0618m000)
   • Create a new journal voucher line, select the ledger account and specify the amount to be moved to another account. Example: Department 1 to Department 2.
   • The budget exception occurs for the department 2.
   • From the appropriate menu, select Budget Account Distribution. The Budget Account Distribution (tcbgc1100m000) session opens.
3. Budget Account Distribution (tcbgc1100m000)
   Review the ledger account and dimensions.
4. Budgets per Year (tfbgc1110m000)
   Change the Status of the budget to Modify.
5. Budget Structure - Ranges (tfbgc1630m000)
   Link the budget account of department 1 to budget account of department 2. Click the Validate Budget Structure button to validate the budget structure.
6. Budgets per Year (tfbgc1110m000)
   Reset the Status of the budget to Approved.
7. Journal Voucher Documents (tfgld0618m000)
   Re-check the budget, the budget exception is cleared. Finalize the batch.
8. Budget Manager Dashboard (tfbgc3600m000)
   Review the budget balances and budget transactions for the journal voucher.

To create a bank journal voucher and check the budget for a journal voucher, use these sessions:

1. Transactions (tfgld1101m000)
   Select the transaction with the transaction type set to Journal Vouchers. The Journal Voucher Documents (tfgld0618m000) session opens.
2. Journal Voucher Documents (tfgld0618m000)
   • Create a new journal voucher line, select the ledger account and specify the expense amount. Example: incur bank charges for 10 EUR.
   • Save the changes. If the budget exception occurs, override the exception. Otherwise, finalize the batch.
3. Budget Manager Dashboard (tfbgc3600m000)
   Override the budget exception, if necessary. Review the budget balances and budget transaction for the journal voucher.

To create a reverse journal voucher and check the budget for a journal voucher, use these sessions:

1. Reverse Entry (tfgld1295m000)
   Select the Transaction Category, Transaction Type and Document Number. Specify the new transaction type and click Continue to reverse the journal voucher.
2. Budget Manager Dashboard (tfbgc3600m000)
   Override the budget exception if an exception occurs. Review the budget balances and budget transaction for the journal voucher.

To perform purchase invoice corrections and check the budget, use these sessions:

1. Transactions (tfgld1101m000)
   Select the transaction for which you must make corrections, with the transaction type set to Purchase Corrections. The Purchase-Invoice Corrections (tfacp2110s000) session opens.
2. Purchase-Invoice Corrections (tfacp2110s000)
   Select the invoice and click Corrections by Invoice. The Purchase Invoice Transactions (tfacp1120s000) session opens.
3. Purchase Invoice Transactions (tfacp1120s000)
   Select the Ledger Account and the specify the Transaction Amount. Save the changes.
4. Purchase-Invoice Corrections (tfacp2110s000)
   Click Process to execute the purchase invoice correction. Finalize the batch.
5. Budget Manager Dashboard (tfbgc3600m000)
   Override the budget exception if an exception occurs. Review the budget balances and budget transactions for the journal voucher.