Supplier Confirmations Workbench (tdpur8350m000)

Use this session to view purchase order line information and access supply-related data for a specific buyer. The purchase order lines in the specified date range for that buyer are displayed.

This workbench includes the following sections:

  • Data range
  • Purchase order lines
  • Order line count by supplier
  • Workload
  • Order quantities for single item
  • Error messages
Data range

Use this section to specify the buyer and the date range for the purchase order lines that you want to view.

These purchase order lines are displayed:

  • Lines that are linked to a purchase order header for the buyer that is specified in the Buyer field.
  • Lines with a planned receipt date (required date) within the starting and ending date range.
Note

These lines are not displayed:

  • Total purchase order lines
  • Closed purchase order lines
Defaults

By default, the Start Date is one week before the current date and the End Date is the day after the current date. You can change these dates.

A default buyer is retrieved from your Purchase User Profiles (tdpur0143m000) session. If no buyer is specified in that session, the default buyer is retrieved from your login in the Employees - General (tccom0101m000) session.

Purchase order lines

Use this section to view or change purchase order lines.

In this section, buyers can:

  • Specify or change receipt dates and quantities as confirmed by suppliers.
  • Zoom to a purchase order or purchase order line by clicking the arrow icon next to the purchase order number or position number.
  • View indicators that signal problems such as late orders or underdeliveries. For information about the problems, move the mouse pointer over the indicators.

The following table shows the list of indicators:

IndicatorNameExplanation
[...]Alert indicatorBudget exception exists.
[...]Update State indicatorOrder line is changed, but not saved
[...]Error indicatorError occurred for the order line.
[...]Attention indicator

Information about date and quantity tolerances is available.

The icon color is used to indicate the following:

  • Red
    Receipt date or received quantity is outside the tolerances.
  • Orange
    Confirmed date or confirmed quantity is outside the tolerances.
  • White
    Quantities and dates are within the tolerances.
[...]Canceled indicatorOrder line is canceled.
[...]Confirmation Required indicatorConfirmation is required from the supplier.

 

Note
  • You can specify date and quantity tolerances in the Items - Purchase Business Partner (tdipu0110m000) and Items - Purchase (tdipu0101m000) sessions.
  • Received quantities and dates are checked against confirmed quantities and confirmed dates. If confirmed quantities and dates are not specified, the received quantities and dates are checked against the required quantities and dates.
  • Confirmed quantities and confirmed dates are checked against required quantities and required dates.
  • Supplier confirmation is required if the Use Confirmation check box is selected for the supplier in the Buy-from Business Partner (tccom4120s000) session.
Order line count by supplier

Use this section to view the number of order lines per supplier that are confirmed or received within tolerances or outside tolerances.

The following categories are displayed:

  • Receipt outside Tolerances
    The number of order lines that are received or will be received with a quantity or receipt date outside the tolerances. This category includes the purchase order lines with a red attention indicator.
  • Confirmation outside Tolerances
    The number of order lines that are confirmed with a quantity or confirmed date outside the tolerances. This category includes the purchase order lines with an orange attention indicator.
  • Confirmation within Tolerances
    The number of order lines that are confirmed with a quantity or on a confirmed date within the tolerances.
  • Receipt within Tolerances
    The number of order lines that are received with a quantity or on a receipt date within the tolerances.
Workload

Use this section to view the buyer's workload per purchase object type. Objects with the Steady status require no action. Objects with the Action Now status require attention. You can zoom to these objects by clicking on the Action Now part. The session that is started depends on the object type.

Note

The displayed objects are related to the buyer and date range, but not to the purchase order lines as available in the purchase order lines section.

Order quantities for single item

Charts are displayed in this section if only one item is selected.

You can view the following item quantities per requirement date:

  • Ordered
  • Required
  • Confirmed
  • Received
Error messages

Use this section to view the error messages that occurred while saving order lines.

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