System tables (Setup)

The System tables (Setup) provides administrative facilities for the LN ODM . The ODM configuration sessions enable the ERP administrator to maintain tables that contain organization data, and to configure the system to reflect organization requirements, including determining the functions that different types of users can perform on different types of ODM objects.

Some of the ODM configuration objects are specific to the Document Management, some of which are used by multiple modules in the package, and some are LN system configuration objects that are included in the System tables (Setup) module for completeness.

The ERP administrator must maintain the following types of configuration data:

  • Data related to Document Management tasks
  • Data related to Change Management tasks
  • Data related to Folder Management tasks
  • Data related to query and reports
  • Data related to common ODM parameters and external application integrations
  • User authorizations based on groups of actions
  • Object mask for generating object identifiers
  • Valid reasons for performing actions

The ERP administrator is also responsible to import and export system data when required.

  • Object Browser

    Use the object browser to define and categorize relationships between objects in LN ODM. The Object Browser offers a hierarchical view of multiple level objects, and the relations among the objects.

  • Object Links

    To indicate relationships between objects, you can create links between the objects. You can set up links between objects of the same type, or between objects of different types. The LN ODM system configuration determines the type of objects that you can link.

  • Object Masks

    Object masks enable you to automatically generate unique object identifiers and with a constant format. The LN administrator sets the object mask configurations to generate identifiers in the format the organization uses.

  • Defining Object Masks

    You can define mask codes for every object defined in ODM. One or more mask codes can be defined for every object. The mask code is system data that identifies the mask configuration to be used for the object attribute. If more than one mask code is defined for an object, LN determines which mask configuration of the active mask code will be used in each situation. One exception applies to the doc_rev and folder objects that will have two mask codes. These two mask codes are required to generate the temporary revision and permanent revision in case of document revision and folder ID and folder revision in case of folders.

  • Task Group

    The task group function enables you to maintain the task group and the group's linked tasks. Each task group can have a unique user role, the user role's attached objects, and the summarized attributes of tasks, such as total tasks, tasks completed, estimated cost, and total actual cost.

  • Reviewers List

    Reviewer are defined for a committee. The committee can be a change committee or a document management committee. A chairperson heads the committee who is authorized to add or delete the reviewers for that committee. This committee can be used in Change Management or in Document Management or in both scenarios.

  • Defining Hosts

    A computer that the Document Management module accesses is defined as a host. Client computers from which the LN sessions of Document Management module are invoked, computers with file servers, as well as all the computers in which the vault server component is installed are defined as hosts.

  • The Vault Server

    The vault server is an essential component of file management in the Document Management module. The vault server is responsible for transferring all files to and from the PC's hard drive, mounted drives, and other protected areas. The files are moved and copied between various areas.

  • Defining and assigning areas

    All directories accessed from document management must be registered as areas. The directories include the directories in which users edit files, as well as the directories that document management uses to store protected files.

  • Mounting Areas and Assigning User Access

    The mount area is the work area that must be loaded/mounted on the client computer of the user who must access or save the files in that work area. The work area is located on a remote host. When a mounted area is used, the files are registered and saved in the work area specified in the definition of the mount area. The path you see on the local host can be viewed when a mount area is defined.

  • Revision Modes

    The mechanism used to assign revisions to a document depends on the revision mode that the LN administrator assigns to the document type.

  • Object Families

    An object family consists of related objects and is used to maintain links between objects. Use the Object Families (dmsys1512m000) session to define a new object family.