Areas

All directories that must be accessed from the Document Management (DOC) module must be registered as Object Data Management areas. This includes directories in which users edit files, and directories that Document Management must use to store protected documents.

You can use the Areas (dmdoc5120m000) session to designate areas. The definition of an area includes an area type, which identifies the purpose for which the area must be used. The following table lists the two types of areas that exist:

Work areasFiles are initially created here, and are stored here while being edited, viewed, printed, and so on.
Vault areasFiles are stored here after the files are checked in. Vault areas must be located on a computer with a vault server if controlled access is to be provided .

 

Note

You must regularly back up the files in the work areas. The regular back up is the responsibility of the network system administrator, and is not handled by Document Management.

To open Area

To start the Areas (dmdoc5120m000) session, on the Object Data Management menu, double-click ODM Configuration > System Administration for Areas > Area..

The Areas (dmdoc5120m000) overview starts, which includes a list of all areas that are already registered in Object Data Management.
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To register an area

To register an area, take the following steps:

  1. In the Areas (dmdoc5120m000) overview session, on the File menu, click New.

    The Areas (dmdoc5120m000) details session starts:
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  2. Enter the name for the new area.
  3. The user can select the Dynamic Host check box, by which the current IP address is picked up, which is useful in cases where the IP address changes repeatedly each time the computer connects to the network. If the computer name/IP address does not change for every connection, the user can specify the Host name.

  4. Enter the name of the host on which the area is located.

    • If the host is already registered in Object Data Management, you can either type in the host name directly, or click the browse arrow to select the host from the Hosts (dmdoc5500m000) session.
    • If the host is not yet registered in Object Data Management, click the browse arrow to start the Hosts (dmdoc5500m000) session and register the host.
  5. Enter the type of area: Work or Vault.

  6. Enter the full local path to the area. You can either type in the path directly, or click the Path field, and then click Choose Directory to select the required directory using the directory browser.

    The Browse for Folder dialog box appears, as shown in the following figure:
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