Document Output Management

You can use Document Output Management to indicate the form layout and media report forms to use for distribution: for example, for invoicing. Because of statutory or customer-specific requirements, the invoice form layout and required media may differ on a customer-by-customer basis. Different rules for archiving of invoices sent to customers may also exist.

Similar rules may apply to comparable documents such as statements of account, order acknowledgements, and quotations. Regardless of the document output rules, you may want to process invoices in a single batch process.

For Document Output Management, in Common, these sessions are introduced:

  • Recipients Sets (tccom6140m000)
    Use this session to create and maintain recipient sets based on predefined types of recipients ( Employee, Contact, and Business Partner).
  • Email Option Codes (tccom6160m000)
    Use this session to define distribution lists, which allow you to define additional recipients for specific situations.
  • Document Output Management Details (tccom6170m000)

    Use this session to:

    • Specify for a combination of document type and recipient type, and a recipient or set of recipients, how a document must be processed.
    • Specify the destination types (e-mail, fax or print) that apply to the recipients.
    • Store the address information, such as e-mail address or fax number.
    • Print a report with an overview of recipients per document type.