Authorization for payments and direct debits

Infor LN FP2

In Infor LN FP2, purchase invoices that were not approved for payment could be processed. Users could enter any amount for discounts, payment differences, and bank costs. User could create non-invoice related payment for any amount. The only defined limit was the maximum amount per pay-to business partner per payment batch, defined in the Payment Authorizations (tfcmg1100m000) session.

Infor LN FP3

In Infor LN FP3, the following enhancements were made.

Authorizations

In the Cash Management module, you can set up the following new types of authorization for payments and direct debits:

  • Payment batch and direct debit batches
    Approval of the batches by authorized users
  • Maximum amounts users can pay to a pay-to business partner
  • Non-invoice related payments
    Maximum amounts or full authorization for non-invoice related payments such as advance and unallocated payments, standing orders, and cash transactions
  • The offset of payables and receivables
    Maximum amounts or full authorization for payment difference amounts and bank costs
  • Authorization for discount amounts that exceed the discount percentages defined in the terms of payment. You can specify whether LN must display a warning message or block the transaction.

Processing of purchase invoices

In the Select Invoices for Payment (tfcmg1220m000) session, purchase invoices can only be selected for payment if the following conditions are fulfilled:

  • The invoice has the Approved status.
  • The Approved for Payment field of the invoice is Yes or Not Applicable.
  • No hold reason is linked to the invoice.

During the uninterrupted payment process and direct debit process, if approval is required, LN automatically sets the batch to Approved. Because during interrupted processing, the batch cannot be changed anyway, it is not necessary to check the user's authorization to approve the batch.

Changed sessions

To support the payment authorization enhancements, the following changes were made to the sessions of the Cash Management module:

  • Master Data
    In the menu tree, the Payment Authorizations (tfcmg1100m000) session was moved from the /Master Data/Payments to the /Master Data/General menu.
  • CMG Parameters (tfcmg0100s000)

    The following check boxes were added:

    • Payment Batch Approval and Direct Debit Batch Approval
      If this check box is selected, an authorized user must approve the batch.
    • Block Discount exceeding tolerance
      If this check box is selected, LN blocks payments if you accept payment discounts higher than the discount percentages defined in the Payment Terms (tcmcs0113s000) session.
  • Payment Authorizations (tfcmg1100m000)

    To support the new authorizations, the following fields were added to the session:

    • Fields to set up the maximum amount, or full authorization, for:

      • Non-invoice related payments
      • Bank costs
      • Payment differences

      Fields to authorize users to approve payment batches and direct debit batches.

  • Approval of the batches

    The Approve and the Unapprove commands were added to the appropriate menu of the following sessions:

    • Payment Advice (tfcmg1501m000)
    • Batch Numbers for Payment Procedure (tfcmg1521m000)
    • Direct Debit Batch - Advices (tfcmg4501m000)
    • Batch Numbers for Direct Debit Procedure (tfcmg4521m000)

Related topics