Viewing the audit log

The audit log for a record lists a history of changes that were made to that record, which includes:

  • The period in which the change was made, which may be past, current, or future
  • The effective date
  • User ID of the person who made the change
  • The action that the user performed
  • What field change was made

To access an audit log of a record, select the record and then select More Actions > Options. Click View Audit Log or View Full Audit Log.

The audit log enables you to see changes, using the logical view, and the full audit log enables you to see changes that were superseded, the physical view. Use the View Full Audit Log to see when and why changes occurred, and to problem solve.

Other features of the audit log enable you:

  • Sort log entries in ascending or descending order
  • Compare the differences between any two log entries

    To compare entries, you select the entries to be compared, and click Compare. The Compare Log window is displayed, showing the field names, the previous value, and the new value after the change.

Note: Security rules can affect who can access the audit log.

Color coding and text formatting in the audit log

Audit logs use color coding and text formatting for some entries to make it easier to identify the status of the entries. These are the colors and formatting with their description:

  • Audit Changed: Blue background cell
  • Correction: Italic cell text
  • Unapplied: Green cell text
  • Field Superceded and View Superceded: Strikethrough cell text
  • View Superceded: Red cell text red with strikethrough

Audit log examples

Suppose today is July 1, 2023. You made a retroactive change to an employee's pay rate as of June 1, 2022, to increase the pay rate to $35,000.

This table shows the pay rate history as of July 1, 2023:

Date Pay rate
January 1, 2023 $30,000
January 1, 2022 $20,000
January 1, 2021 $10,000

This table shows what you see in the View Audit Log after the pay rate change is made, retroactive to June 1, 2022 to $35,000:

Date Pay rate
June 1, 2022 $35,000
January 1, 2022 $20,000
January 1, 2021 $10,000

This table shows what you see in the View Full Audit Log:

Date Pay rate
January 1, 2023 $30,000, displayed as crossed out
June 1, 2022 $35,000
January 1, 2022 $20,000
January 1, 2021 $10,000

In the View Full Audit Log, the record that was superseded, $30,000 for January 1, 2023, is displayed as being crossed out. In the View Audit Log, however, the crossed-out change does not display.