Managing published saved searches in the library

When you publish a saved search, the saved search is added to a library that other users can access and use. Publishing a saved search creates a library item and automatically subscribes you to that specific search item.

  1. Open a list and click the Saved Search drop-down icon on the toolbar.
  2. To show all published saved searches related to the current list, select Library. The saved search window shows a search form where you can search for a saved search by name, description, owner, or subscription status.
    This table shows the display fields available in the saved search library item:
    Field Description
    Saved search name The name specified to the saved search by the owner. You can change the name at any time and does not need to be unique.
    Description The description of the saved search.
    Owner The name of the report owner. This field shows the owner’s actor ID if no first and last name are specified.
    Last Updated The date when the saved search was last modified.
    Subscribed The green tag that indicates that you are subscribed to that specific saved search item.
  3. Select a saved search item to configure.
    This table shows the available actions that you can perform in a published saved search:
    Action Description
    Sort Sorts the saved search list by recently updated or by name and owner.
    Refresh Refreshes the saved search list.
    Subscribe Subscribes to a published saved search, making the saved search available in the Saved Search menu.
    Unsubscribe Unsubscribes from a published saved search, removing the saved search from the Saved Search menu.
    Delete Deletes the saved search library item, including all subscriptions. Only the library item’s owner can perform this action.
    Rename Changes the saved search name and description. Only the library item’s owner can perform this action.