Create a report distribution profile

If you need to create a new report option, see Create a report option.

Actor Group

Select a previously defined group containing actors. You must specify an actor group, role, role group, Process Automation service name, or email to, cc, bcc, or select the option to enable the "allow dynamic actor set" feature.

Include Descendent Actor Groups

Select to include any actor groups that are descendents of the selected actor group.

Suppress Distribution Of Blank Report To Actor Group

Select if you do not want to send blank reports to the actor group (for static Java reports only).

Allow Dynamic Actor Set

If selected and a user selects a report distribution group linked to this profile, the user will have the option of specifying an ad-hoc set of actors to distribute the report to.

Role

Specify a role if you want to send reports to the actors with that role.

Role Group

Specify a role group if you want to send reports to the actors with a role in that role group.

Suppress Distribution of Blank Report to Role

Select if you do not want to send blank reports to actors with the specified role.

Burst By Actor

Generate a separate copy for each actor and apply actor-specific security to each copy (does not apply to static Java reports). If this check box is not selected, the report sent to each actor will have the report submitter's security applied.

Suppress User Notification

Select if you do not want to send user notifications on the creation of a report. Notifications are still sent if there is a failure.

View Actors

Click to view the actors that are included in the actor group (and descendent groups if those were specified to be included as well).

Report Email Option

Select None, Include Document, Include Document Link, Both, or Defined Message Only. If you select any value except None, then you can specify the from email address, the subject line, and text for the body of the email that will be sent when the report is ready. For those fields, you can click the three vertical dots by each field and then use the Text Variable Replacement option to select a variable to use for the field value. For the Document Link option, the link is to the user's My Print Jobs and the user will then need to log in to the system to view the report. If a report distribution group has more than one report distribution profile and an actor is included from more than one, the first encountered is what determines how the actor will receive the report.

Process Automation Service Name

Specify a process automation service name that can receive the output type (for static Java reports only).

Suppress Distribution of Blank Report to Process Automation Service

Select if you do not want to sent blank reports to the process automation service.

Email To

Specify an email address to which the output type will be sent.

If you type an email address, you much also specify a corresponding message in Content. From, Cc, Bcc, and Subject are optional.

Note: You can use this option to send reports to an email-enabled printer.

Suppress Distribution Of Blank Report To Email

Select if you do not want to sent blank reports to the email address.