View the audit log

The audit log for a record lists a history of changes that were made to that record, including:

• The period in which the change was made (past, current, or future)
• The effective date
• User ID of the person who made the change
• The action that the user performed
• What field change was made

To access a record's audit log, select the record and then click More Actions > Options. Click View Audit Log or View Full Audit Log.

The audit log lets you see changes, using the logical view, and the full audit log lets you see changes that were superseded, the physical view. Use the View Full Audit Log to see when and why changes occurred, and to problem solve.

Additionally, other features of the audit log let you:

• Sort log entries in ascending or descending order
• Compare the differences between any two log entries

  To compare entries, you select the entries to be compared, and click Compare. The Compare Log window is displayed, indicating the field names, previous value (from value), and what the value was changed to (to value).

For example, suppose today is July 1, 2003. You made a retroactive change to an employee's pay rate as of June 1, 2002, to increase the pay rate to $35,000.

The pay rate history as of July 1, 2003 is as follows:

Date	Pay rate
January 1, 2003	$30,000
January 1, 2002	$20,000
January 1, 2001	$10,000

After the pay rate change is made, retroactive to June 1, 2002 to $35,000, this is what you see in the View Audit Log:

Date	Pay rate
June 1, 2002	$35,000
January 1, 2002	$20,000
January 1, 2001	$10,000

This is what you see in the View Full Audit Log:

Date	Pay rate
January 1, 2003, displayed as crossed out	$30,000, displayed as crossed out
June 1, 2002	$35,000
January 1, 2002	$20,000
January 1, 2001	$10,000

In the View Full Audit Log, the record that was superseded, $30,000 for January 1, 2003, is displayed as being crossed out. In the View Audit Log, however, the crossed-out change does not display.