Awarding a line

Use this procedure to award an event line. In order to award a line, it must be in a Pending Award status. Awarding an event

There are three required actions to award an event line:

  • Set up award information - provide information about the supplier, response, and award.

  • Finalize the award - place the award in a Final status.

  • Create award output - send contract output to Contract Management or vendor agreement and purchase order output to other Lawson applications for processing. Vendor agreements are generated in Vendor Agreements (PO25.1); purchase orders are generated in Purchase Order (PO20.1). Generating award output

The event line's full quantity must be accounted for among the received responses.

To award an event line

  1. Access Buyer > Pending Award tab.
  2. In the Response column, click View for the event that contains a line that you want to award.
  3. Click the Response By Line tab.
  4. In the Event Lines region, select an event line to award.
    Note: 

    Detailed information for the event line displays in the Line Responses By Supplier region.

  5. In the Line Responses By Supplier region, right-click the supplier response that you want to award and select Award Line.
  6. On the Award form, depending on the selected output type (Vendor Agreement, Purchase Order, or Contract Management), use the following guidelines to enter field values:
    Award Quantity

    Required. Type the item quantity awarded to the supplier.

    Note: 

    You can award a quantity less than the event line quantity. If you do not want to award the full quantity on a line but want to consider the line awarded, enter a quantity less than the line. When you perform the final award action, a verification displays to indicate the line has not been fully awarded and the remaining quantity will be cancelled.

    Award Reason

    Required. Select an award reason that describes why the event was awarded to the supplier.

    Vendor Item Override

    Required. Type the supplier's item identifier.

    Vendor Item Description Override

    Required. Type the supplier's item description.

    Agreement Reference

    Required for vendor agreement. Type a reference for the agreement.

    Description

    Required for vendor agreement. Type a description for the agreement reference.

    Effective Date

    Required for vendor agreement. Type the date that the award becomes effective.

  7. Click OK.
    Note: 

    When awarding a line for an informal event, the event is displayed on the Pending Award tab. On the Supplier Portal, a supplier who views the Open for Bid list cannot view the event. If you are processing an informal event, you may not want to award an event line until a response has been received for each.

If approval is required, the event is moved to a Needs Approval status and an e-mail notification is sent to the first person in the approval process.

If approval is not required, an e-mail notification is sent to suppliers who submitted a response. The award is displayed on the Supplier Portal.

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