Awarding an event

Use this procedure to award an entire event to one supplier. The event must first be in the Pending Award status.

Note: 

The Award All option is available only when each event line specifies the same output type. If the event lines have different output types, or if you want to award specific lines, or award to multiple suppliers, you must award by event line.

For more information, see Awarding a line.

There are three required actions to award an event:

  • Set up award information - provide information about the supplier, response, and award.

  • Finalize the award - place the award in a Final status.

  • Create award output - send contract output to Contract Management or vendor agreement and purchase order output to other Lawson applications for processing. Vendor agreements are generated in Vendor Agreements (PO25.1); purchase orders are generated in Purchase Order (PO20.1).

For more information, see Generating award output.

To award an event to a supplier (Award All)

  1. Access Buyer > Pending Award tab.
  2. In the Response column, click View for the event that you want to award.
  3. Click the Responses By Supplier tab and select a supplier response.
  4. From the Actions menu, click Award All. Depending on the selected output type (Vendor Agreement, Purchase Order, or Contract Management), use the following guidelines to enter field values:
    Reason Code

    Required. Select a reason code that explains why the event is awarded to the supplier.

    This code is included in the e-mail notification sent to the winning supplier (if your organization sends the notification).

    Agreement Ref

    Required for vendor agreement.. Type a new (or select an existing) vendor agreement reference.

    Description

    Required for vendor agreement. . Type a description for the agreement.

    Effective Date

    Required for vendor agreement. Select a date that the vendor price becomes effective.

    Max Release Number

    For standing agreements, type the number of standing order releases that are allowed.

    Participant Group

    Select the person or department with permission to use the agreement.

    AC Commitment

    Select if funds are committed to a specific activity when the agreement is added.

    GL Commitment

    Select if funds are committed to a specific account or accounting unit when the agreement is added.

    If you select Yes, the commitment is updated in the General Ledger application.

    Agreement Maximum Amount

    For activities or a general ledger commitment, specify the maximum deliverable quantity for the agreement.

  5. Click OK.
  6. From the Actions menu, select Final Award.
    Note: 

    To view detailed information about the awarded lines, click Buyer. In the Award Summary column, click View for the awarded event and click the Award Supplier tab. Information for the awarded lines displays in the Lines region.

If approval is required, the event is moved to a Needs Approval status and an e-mail notification is sent to the first person in the approval process.

If approval is not required, an e-mail notification is sent to suppliers who submitted a response. The award is displayed on the Supplier Portal.

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