Releasing an event

Use the following procedures to release an event.

To release an event

  1. Access Buyer > Event Creation.
  2. Select the event that you want to release.
  3. From the Actions menu, select Get Suppliers.
    Note: 

    If the Post Event to Supplier Portal field is set to display for notified suppliers only, it is important that you populate the Notifications tab either manually or through Get Suppliers. If you select a posting option and the Notifications tab is empty, an error will occur when you try to release the event; therefore, you must populate the Notifications tab with at least one supplier.

  4. From the Actions menu, select Release Event.

    The event status changes for each of the following:

    • If approval is not required and the open date is in the future, the event status changes to Pending Open (until the open date and time).

    • For informal events or, if approval is not required and once the open date is reached, the event status changes to Open and suppliers are notified.

      If you used Get Suppliers, the list includes those suppliers who selected a commodity code that matches the codes for the event.

    • If approval is required, the event status changes to Pending Event Approval and a notification is sent to the first person in the approval process file.