Assigning diversity codes

Diversity codes are assigned to a supplier to identify those who are certified by a business diversity program. By assigning diversity codes to the appropriate suppliers, you meet local, state, and federal guidelines.

The codes are used to define the suppliers' characteristics. These characteristics determine if a supplier is eligible for an award and can also be used as parameters for reporting and analysis.

Before you can assign a diversity code to a supplier, the diversity code must be assigned to the supplier group to which the supplier belongs.

For more information on diversity codes, see the Accounts Payable User Guide.

To assign a diversity code to a supplier

  1. Access Supplier Setup.
  2. Select a supplier (or Accounts Payable vendor) to which you want to assign a diversity code.
  3. Click the Diversity Responses tab.
  4. Select the HelperList icon.
  5. Select one or more Diversity Code and select the Attach To Supplier button.
    Note: 

    The diversity codes were created during supplier group setup.

  6. When you are done adding codes. Select the Close button to close the Diversity Codes window.
  7. Enter dates and other values on the Diversity Responses tab or by selecting a diversity code an selecting Action > Open or Update.
    Certification Date

    Required. Select the date that the certification was granted.

    Decertification Date

    Required. Select the date that the certification expires.

    Review Date

    Select a date that the vendor’s certification is to be reviewed.

    Yellow Alert, Red Alert

    Select the number of days before the certification expires to present an alert that notifies that the certification is expiring.

    Certification Complete

    Select this checkbox to indicate that certification has been completed for the vendor.

  8. Select Actions > Save.