Creating event lines

Use the following procedures to create an event line on an event or event template. If an item is defined on Item Master (IC11.1), item-related information defaults on to the event line.

Note: 

Each sourcing event must contain an event line and each event line must contain an associated commodity code.

To create an event line

  1. Access Sourcing Buyer > Event Creation.
  2. Select an event for which you want to create an event line.
  3. Click the Lines tab.
  4. From the Actions menu, select Create. Use the following guidelines to enter field values:
    Name

    Required. Type a name for the event line.

    Item Description

    Required. Type a description for the item that matches the Item Master structure used in the Inventory Control application.

    Commodity Code

    Required to release the event. Commodity codes tell the system what suppliers to notify of the event.

    Quantity

    Required to release the event.

    UOM

    Required to release the event.

    Output Type

    If output type is PO or an agreement, then include ship to, distributions and requested delivery date.

    Require Response

    The supplier will not be allowed to submit bids if they don't respond to lines that require responses. They can use a No Bid response for a line.

    Require Full Quantity

    Use this field to indicate if a supplier must enter the full line quantity when responding to an event.

    Lowest Bid Option

    Use this field to indicate if an event line should be a reverse auction, where each supplier must enter a price equal to or less than the lowest price currently submitted. Setting up a reverse auction

    This field is not allowed on sealed bid events.

    Display Lowest Bid Amount To Supplier

    Select this field to display the current lowest bid amount on the Supplier Portal. This field must be checked if the Lowest Bid Option is set. This field is not allowed on sealed bid events.

    You can select this field without the Lowest Bid Option if you just want suppliers to see the lowest bids, but not be required to enter the low bid.

  5. Click Save.
  6. On the Update Event Lines form, click the remaining tabs to further define the event line.

    • Weighting - define weighting for the event line. Setting up event weighting

    • Questions - define the questions that you want suppliers to answer for the event line.

    • Distributions - will default for inventory items defined in Inventory Control.

    • Comments - attach additional comments to the event line. Managing event comments

    • Line Source - view the requisition information that was used to create the event line.

    • Attachments - add an attachment to the event line.

    • Add On Charges - define add on charges the supplier is expected to enter amounts for.