Supplier created invoices from purchase orders

Suppliers can create invoices on Supplier Portal based on issued open purchase orders.

In any organization, only certain suppliers will be authorized to create invoices. The appropriate Supplier Order Management role must be assigned to a supplier contact. To assign the role, look up the supplier's user name in Supplier Contacts, Contact Information. Then work with your security administrator to assign the appropriate Supplier Order Management role to the user's actor record in User Management > Actor Management. Once the role is assigned to the user, the Create Invoices menu item will display within Order Management on the Supplier Portal.

Use the steps below for supplier-created invoices.

Create an invoice on Supplier Portal

  1. The supplier creates an invoice with details using a wizard user interface in Supplier Portal.

    The text that displays on each of the wizard screens for invoice creation is controlled from the Supplier Group > Portal Configuration tab > Invoice Creation Text section. The system defaults text which you can then modify.

  2. The supplier submits the invoice.
  3. The buyer runs Utilities > Process Supplier Submitted Invoices.
  4. Accounts Payable runs Invoice Interface (MA540) to create Accounts Payable invoice records.
  5. Accounts Payable processes invoices through standard Accounts Payable programs, such as AP25 and so on.