About amendments and amendment triggers

When setting up an event, your organization can select the event and event line changes that trigger an amendment. These are set on the Sourcing Company. If you use the amendment process and make changes that trigger an amendment, your suppliers are notified by e-mail.

Actions and field changes that trigger an amendment

The following actions and field changes can trigger an amendment.

Update Sourcing Event

  • Name

  • Description

  • Type

  • Sealed Bid

  • Require Response For All Lines

  • Preview Date

  • Open Date

  • Close Date

  • Q and A Open Date

  • Q and A Close Date

  • Dispute Close Date

  • Delivery Date

  • Buyer

  • Supplier Portal Posting Options

Cancel Sourcing Event

Add Sourcing Event Line

Update Sourcing Event Line

  • Name

  • Description

  • Output Type

  • Require Response

  • Commodity Code

  • Item

  • Item Description

  • Quantity

  • UOM

  • Ship To

  • Requested Delivery Date

  • Allow Comparable

  • Allow Quantity Price Break

Cancel Sourcing Event Line

Add Term And Condition

Update Term And Condition

Delete Term And Condition

Add Question

Update Question

Delete Question

Add Meeting

Update Meeting

Delete Meeting

Add Contact

Update Contact

Delete Contact

Add Attachment

Update Attachment

Delete Attachment

Settings that control amendment activity

An event is placed in the Amendment In Progress status and an amendment notification is sent if:

  • The Create Amendments check box (on the event) is selected

  • An action type is performed that is set to trigger an amendment

  • A field is changed that is set to trigger an amendment

A supplier contact receives an amendment notification if:

  • They are listed on the event's Notifications tab or they responded to any event line

  • They selected to receive e-mail notifications

  • They maintain a current e-mail address on their registration profile

Amendment comments

Amendments require a comment that explains why the event was changed. The comment is then sent to the supplier contact in an e-mail notification.

Overriding an amendment

When creating an event, you can override an amendment and prevent it from being created by clearing the Create Amendment field. Overriding an amendment is useful when creating informal bids.