Creating special items on vendor agreements

Use this procedure to create vendor agreements that have items that can be used for cost defaulting to requisitions and purchase orders but are not in the item master. Special items on vendor agreements can be converted to item master items.

To create special items on vendor agreements

  1. Create a contract with a contract type that has the Allow Special Item On Agreement Line selected (Yes).
  2. Add lines to the contract for special items. Specify values for the following required fields:
    • Item Description
    • Vendor Item
    • UOM
    • Base Cost

    You can specify an item. If the Item field is blank, the system defaults the vendor item to the Item field for contracts that use sequential or manual for item creation. If the contract uses assign as the item creation method, the item will default from the Item Assign field when the contract is activated.

    Note: Review the item creation method by selecting Vendor Agreement. Select the Header Defaults tab and view Item Create Flag.
  3. Make sure that the Create Agreement Line and Allow Special Item On Agreement Line fields are selected on the contract line.

    You can change the settings for the Allow Special Item On Agreement Line field at the line level. The setting defaults from the contract type, but can be turned off for individual lines.

  4. Before the contract can be activated, specify manufacturing information for the contract line.

    When the contract is activated, the system sends contract lines for special items with the Allow Special Item On Agreement Line field selected to the vendor agreement created on Vendor Agreements (PO25). View special items on Vendor Agreement Line (PO25.6).

    Note: Special items that do not have the Allow Special Item On Agreement Line field selected will create item master items when the contract is activated.