Adding distributions to contracts

Contract lines can be distributed against a specific expense (account) or department (accounting unit) or both. In Contract Management, distributions are required for standing and service type agreements and are optional for blanket, catalog, and contract type agreements.

When you add a distribution, the general ledger (GL) and project and activity accounting (AC) values default to the purchase orders and requisitions that were created against the agreement.

Distributions can also be created by using pre-defined distribution codes from the Accounts Payable application. When using distribution codes, you can enter the code at either a contract or contract line level.

Note: 

For distributions that are created through a header commitment, the accounting unit and account information cannot be changed.

To manually add a distribution to a contract

  1. Access Contract Management > In Progress tab.
  2. Select a contract that you want to add a distribution to.
  3. Click the Lines tab and select the contract line that you want to perform the distribution on.
  4. Click the Distributions tab. From the Actions menu, select Create.
  5. On the Contract Line Distribution form, use the following guidelines to enter field values:
    Percent

    Type the percent of the contract line that you want to distribute to a specific company, accounting unit, or account.

    If you do not type a percent, a default value of 100% is used.

    Distribution Company

    Select the General Ledger company that you want to apply the line distribution to.

    Accounting Unit

    Select a posting accounting unit that you want to apply the line distribution to.

    Account

    Select the account (and optionally a subaccount) that you want to apply the line distribution to.

  6. Click Save.

    On the Contract Line Distribution region, the Company, Accounting Unit, Account, and Percent you selected display in the list.