Adding lines to contracts

In Lawson Contract Management, lines are used to indicate the items and their costs for your purchased goods and services.

To add a line to a contract

  1. Access Contract Management > In Progress tab.
  2. Select a contract to which you want to add a line.
  3. Click the Lines tab.
  4. Click New.
  5. On the Create Contract Lines form, use the following guidelines to enter field values:
    Item

    Required. Select an item from the Active Item Master list to designate for purchasing and invoicing.

    Item Type

    Required. Select an item type for the contract line.

    • Itemmast

      If the item is set up and defined in the Inventory Control application using Item Master (IC11.1), Itemmast is the default choice for this field.

    • Service

      If the item is not defined in Item Master (IC11.1), Service is the default choice for this field. If the item is not defined in the Item Master list, you cannot select Itemmast.

    • Special

      The item exists but is not yet defined in Item Master (IC11.1).

    Note: 

    If you choose Itemmast, the Service Code field must be set to Not Service Item.

    Service Code

    Select a service code for the contract line:

    • Not Service Item (default for Itemmast and Special item types)

    • Amount (allowed for Service item types)

    • Quantity (default for Service item type)

    Note: 

    If you select Amount or Quantity, the Item Type field cannot be set to Itemmast.

    Vendor Item

    Select a vendor item if the item type is set to Itemmast or Special.

    For default vendor items defined on IC11.3, this field is automatically populated.

    Base Cost

    Type a base cost value if the Cost Option field is set to Cost Required.

    Cost Option

    If the cost option is set to Cost Required, you must type a value in the Base Cost field.

    Manufacturer Code

    Type or select a manufacturer code if required for service (or non-service) items on a contract line.

    Manufacturer Number

    Type a manufacturer number if required for service (or non-service) items on a contract line.

    Commodity Code

    Type or select a commodity code if required for service (or non-service) items on a contract line.

  6. Click Save.
  7. Click the following tabs to define additional contract line details:

    • Agreement Line Item Detail - define additional information when adding a new (Special item type) item.

    • Agreement Line Detail - define additional information on a contract line.

    • Distribution - information on this tab is required for service and standing agreements; and is optional for all other agreement types.

  8. Click Save.