Inactivating and reactivating vendor items

Vendor items let you cross-reference an Item Master or special item to an item sold by a vendor. Vendor items default to active when they are created.

You can make a vendor item inactive, and later reactivate it again. For example, you inactivate a vendor item because its manufacturer has changed. Possibly the item belongs to existing contracts, and so cannot be deleted. Later, when you know the new vendor item and its manufacturer, you reactivate the vendor item again.

The vendor item you can select for inactivation is:

• Currently active (not closed or inactive)

• Not set as the default vendor item

  - or -

  The only vendor item (for the item/vendor combination)

The following are restrictions for inactivating and reactivating vendor items.

• Inactive vendor items can be added to a new contract, but are placed on hold immediately. (The contract lines to be placed on hold have the same contract and procurement group, vendor, item, and vendor item. Also, inactive items cannot be used to create vendor agreements.)

  Contract lines are placed on hold by:

  • Inactivating the vendor item associated with the line

  • Placing the contract header on hold

  • Placing the contract line itself on hold

• When you reactivate a vendor item, the application removes the hold that was placed on contract lines containing that item. However, the line hold stays if the contract header was placed on hold.