About questions

Questions are used throughout Contract Management and have important purposes.

• Questions give additional information that relates directly to a contract. For example, you want to know if a supplier has the appropriate contractor license for the state in which you want them to construct a building. A sample question could be "Do you have a valid license in the state of New York?"

  These types of questions do not affect the text of the contract itself.

• Predetermined questions are used in the interview process. By answering a set of questions, you can create a contract. The answers you give determine the text on the contract.

  Specifically, articles and terms are assigned to the questions (or answers to questions) so that when an answer is given, the articles and terms attached to the question also become attached to the contract created from the interview.

During setup, you make decisions about each question you are creating. You decide whether it can be used in an interview, whether it requires an answer, and (if an answer is required) whether there is a single correct answer for the question.

If a question is to be used in the interview process, you must assign it a contract type and classification, and the question must be Active. If you require an answer to the question, you require the answer to be given before releasing (if terms and conditions exist for the question) or activating the resulting contract. Similarly, if you require a correct answer to the question, you require the answer be given before releasing or activating the contract.

Finally, if you require a correct answer to the question, the contract text is not created from the interview until the correct answer is given. (The contract record is created, but no terms and conditions can be generated.)