Creating data views
You can view a subset of all records for a form by specifying a view.
Suppose your organization has been configured into three Companies and you are currently interested only in Company 3. You could create a view of the Company field and display only records in Company 3.
Saved view
If you use a particular view frequently, you can save it for future use.
With the data view active, go to the Tools menu, click . Specify a name for the view and click .
To access a saved data view, go to the Tools menu and select . Views you created are available for selecting.
Organizing saved data views
If you created numerous data views, you can change the order in which they appear in the drop-down list.
From the Tools menu within a form, select .
From the Manage Views dialog box, you can move items up and down in the list, remove a data view (Remove button) or remove all views (Clear All button). When you are finished making changes to the saved views list, click .
In addition to using the Move Up and Move Down buttons, you can also drag and drop items in the list to match the order you wish to see.